Employee advance in Quickbooks Online

I'll help you in handling this, ndarby.

You can pay your employee in advance by running an unscheduled payroll. Then, set up and assign a cash advance repayment deduction for your employee. here's how to do it:.

1. Go to the Payroll menu,
2. Select Employees, then choose Run payroll.
3. Find the employee you want to pay, and then select Create another check.
4. Enter employee compensation, including any salary adjustments, vacation or sick hours, and other pay types.
5. Confirm the pay period and check date.
6. Select Preview Payroll, and then select Submit payroll.
7. Click Finish payroll.

Also, here's an article that you browse to help track your payroll transactions in QBO: Run payroll reports.

You can always leave a reply below if you have additional concerns in creating this check. Take care and have a great rest of the day!

Hi ndarby,

Hope you’re doing great. I wanted to see how everything is going about your concern yesterday. We're you able to record the advance payment. Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

ndarby

Same issue here,  we have an employee who is on a two week salary and want to advance him only one week it seems that the only option is to advance the entire two weeks salary rather than just one. Is there a workaround to pay just one week in advance?

Hello, @Rescoclean.

You can run an unscheduled payroll and edit it to only pay for one week in advance as a workaround. I'll gladly guide you on how to do this below.

1. Go to the Payroll menu.
2. Select Employees, then choose Run payroll.
3. Find the employee you want to pay and then select Create another check.
4. You may be asked additional questions. Enter any info about taxes or paycheck calculations (if applicable). Once complete, select Continue.
5. Confirm the pay period and check date.
6. Select the column, or select Actions ⋮, then Edit paycheck to enter your pay details. You can enter hours, compensation, memos, or any other paycheck info as necessary. If you use QuickBooks Time, select Review Approved Time.
7. Click Preview payroll.
8. Select Preview payroll details, Save for later, or Submit payroll.
9. Click Close.

Once everything is all set, you may also want to check out payroll reports to review your liabilities in QuickBooks before filing and paying your taxes.

Please don't hesitate to let me know in the comments if you have other payroll concerns in QuickBooks Online Payroll (QBOP). I'm always ready to help. Take care, and have a great weekend, @Rescoclean.

I do not have the option to Create Another Check.

Good day, @GloriaMz. Thanks for joining the thread. 

Are you trying to create an unscheduled payroll in QuickBooks? If so, let me share the updated steps to pay your employees. Here's how:

1. Go to Payroll, then select Employees.
2. Click the drop-down list, and choose one of the following options: Bonus only, Commission only, or Fringe benefits only.
3. Based on your selection you may be asked additional questions. Enter any info about taxes or paycheck calculations (if applicable). Once complete, select Continue.
4. Select or review the pay period (if applicable) and pay date.
5. Click the employees you'd like to pay.
6. Select the column, or Actions ⋮, then Edit paycheck to enter your pay details. You can enter hours, compensation, memos, or any other paycheck info as necessary. 
7. Click Preview payroll.
8. Select or review the QuickBooks bank account to track your payroll.
9. Click Preview payroll details, Save for later, or Submit payroll.
10. Select Close.

Do you want to get a closer look at your business' finances? If so, you can run various payroll reports to view useful info about your business and employees.

Please let me know if you need any clarification or have additional questions as you create unscheduled paychecks in QuickBooks. Have a wonderful rest of your day!