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hghodasara
Level 1

How do I change an employee social security number?

in quickbooks online, manual payroll
3 Comments 3
RaymondJayO
Moderator

How do I change an employee social security number?

Let's go to the Pay section so you can change your employee's Social Security number, @hghodasara. I'll walk you through the steps.

  1. Go to Workers from the left menu.
  2. Choose Employees.
  3. Select the employee's name.
  4. Click the Pencil (Edit) icon beside Pay
  5. In the What are [employee name] withholdings? section, choose the Pencil (Edit) icon.
  6. Verify if the change applies to your employee's 2019 W-4 or 2020 W-4
  7. In the Social Security number field, delete the displayed digits and retype the correct number. 
  8. Click Done

 

The screenshot below shows you the last three steps. For detailed instructions, go through this article: Correct An Employee's Social Security Number

ChangeSSN.PNG

 

Before January ends, you'll have to provide W-2 forms to your active and inactive employees for 2019. Then, file them to the Social Security Administration (SSA) either manually or electronically. To learn more about this process, check out this article: File W-2 Forms

 

I'll be right here to help if you need anything else. Have a good day, @hghodasara

Jonny4
Level 1

How do I change an employee social security number?

I can't find that screen anywhere 

Jonny4
Level 1

How do I change an employee social security number?

It won't let me add a social security number. It keeps saying it is wrong

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