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Best answer April 25, 2023
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There are a few ways to reimburse your employee, @msalamone. I'll walk you through adding a payroll item so you can easily track the expenses for cell phone service.
We can add a reimbursement item on your employee's profile to include this via paycheck. However, it will appear every time you run payroll depending on your pay frequency. Since you only want to repay once a month, you'll need to manually uncheck it the next time you compensate them.
Here's how:
- Go to the Payroll menu and select Employees.
- On the Employee list, locate the one you need to reimburse.
- On their profile, scroll down to Pay types, then Additional pay types, and tick the Reimbursement checkbox.
- Enter the amount, then tap Save.
Another way to repay your employee is to add a deduction for this. Otherwise, follow the suggestions above if you already have one for the phone. You also have the option to edit the deduction items you no longer use.
To proceed, follow the steps below:
- On your employee's profile, go to Deductions & contributions.
- Select Add deduction/contribution.
- Once it pop-ups, you can choose Other deductions as the Deduction/contribution type.
- On the Type drop-down, press Loan Repayment.
- Enter the necessary info, then Save.
Once done, you can preview payroll and click the edit icon to check if everything reflects correctly. You can then modify that specific deduction to zero the next time you pay. This way, it won't be subtracted again.
For more ways of paying your employee who used their funds for the business, refer to this article: Reimburse an Employee in QuickBooks Online.
I've got these resources that will guide you more in giving mileage reimbursements to your employees and running payroll:
Feel free to add a comment below if you need further assistance generating payroll. It'll be my pleasure to help you more. Have a great day.
There are a few ways to reimburse your employee, @msalamone. I'll walk you through adding a payroll item so you can easily track the expenses for cell phone service.
We can add a reimbursement item on your employee's profile to include this via paycheck. However, it will appear every time you run payroll depending on your pay frequency. Since you only want to repay once a month, you'll need to manually uncheck it the next time you compensate them.
Here's how:
- Go to the Payroll menu and select Employees.
- On the Employee list, locate the one you need to reimburse.
- On their profile, scroll down to Pay types, then Additional pay types, and tick the Reimbursement checkbox.
- Enter the amount, then tap Save.
Another way to repay your employee is to add a deduction for this. Otherwise, follow the suggestions above if you already have one for the phone. You also have the option to edit the deduction items you no longer use.
To proceed, follow the steps below:
- On your employee's profile, go to Deductions & contributions.
- Select Add deduction/contribution.
- Once it pop-ups, you can choose Other deductions as the Deduction/contribution type.
- On the Type drop-down, press Loan Repayment.
- Enter the necessary info, then Save.
Once done, you can preview payroll and click the edit icon to check if everything reflects correctly. You can then modify that specific deduction to zero the next time you pay. This way, it won't be subtracted again.
For more ways of paying your employee who used their funds for the business, refer to this article: Reimburse an Employee in QuickBooks Online.
I've got these resources that will guide you more in giving mileage reimbursements to your employees and running payroll:
Feel free to add a comment below if you need further assistance generating payroll. It'll be my pleasure to help you more. Have a great day.
