How do you delete a state no longer needed from payroll ?

Welcome to the Community, @judy109.

Allow me to share information on removing a state in your Payroll Taxes in QuickBooks Online (QBO).

Yes, you can remove a state in your Payroll Taxes in QBO. However, you must ensure that this location is not designated as your primary location and that there are no employees assigned to this location or payrolls running for this location.

Here's how:

1. Go to the Gear icon, then choose Payroll Settings.
2. Locate Work Locations, then click the pencil icon to make some changes.
3. Select the exact state, then hit Edit.
4. Click on the Delete work location, then hit Save.

Moreover, I’ll be leaving you with the following articles that entail exempting your employees from Federal or State Withholding taxes and setting up your employee's payroll taxes in a new state:

• Exempt your employees from Federal or State Withholding
• Set up employees and payroll taxes in a new state

If you have any further questions about QuickBooks, leave a comment below. I'll be glad to help you out. Have a great day ahead!

My son was an employee of my company about 12 years ago.  He has lived in Colorado for 20 years, so when I entered his address, QB created a reminder for Colorado taxes.  My company has always been in NC.  I just need to delete the Colorado reminders.  It is not listed in work locations.

Thanks for joining the conversation, @judy109.

Currently, we're unable to remove state tax reminders in QuickBooks Online (QBO). When entering an employee address, the system will recognize and assume that you pay taxes to the state added. 

I understand if the tax notifications have raised some concerns for you. While the option to disable them is unavailable, I recommend sending your feedback to our software engineers. This way, they can review your suggestion and may possibly take it into account in our next product upgrades. To do that:

1. Go to the Gear icon.
2. Select Feedback.
3. Enter your feature request, then click Next.

Additionally, here's a guide if you need to pay and file your state taxes in QBO: Set up QuickBooks Online Payroll to pay and file your payroll taxes and forms.

Fill me in if you have additional concerns about state taxes in QBO. I'll be happy to provide further information. Take care, and have a good one.

This is NOT an option. Here's the error when trying to "delete", which means that if a payroll has been run at all, it's not an option. SO dumb. 

You can't delete this work location

This could be because it's a primary work location, has employees assigned to it, or you've run payroll for it.

Only Virginia is work location.  Everything in QuickBooks points to Virginia.  We used to live in Texas.  But haven’t for years.  We just set up to use payroll.  

Texas tax is listed in payroll.  How do I get rid of this.  It causes an issue with taxes payment set up.  

Hi there, Carey6.

The state and local taxes your business is responsible for depend on the physical location where your employees work. In QuickBooks Online Payroll (QBOP), the default work location for payroll purposes is usually your company's legal business address. 

Since your business is now in Virginia but Texas taxes are still showing in payroll, you’ll need to update the work location settings to match your current location.
 

It's possible that Texas is still listed as either your company address or one of your employees' work locations. To resolve this issue, you need to update the primary work location to Virginia.

Here’s how to do it:

1. Go to the Gear icon, then select Payroll Settings.

2. Under Work locations, click Edit.

3. Select Edit next to the primary work location.

4. Update the address to reflect your current business location.

5. Click Save.

Also, make sure to check if any employees are still assigned to a Texas work location and update them to Virginia as well. For a step-by-step guide on how to do this, you can refer to this article: Set up and manage work locations.

If paychecks have been created using the old work location, you won’t be able to delete them, but you can set them to inactive instead.

If you have any more questions or need further assistance, feel free to reply to this thread.