I appreciate you reaching out about setting up pay-as-you-go workers' compensation insurance, Marisca.
Since NEXT Insurance now owns AP Intego, they are the only carrier with a direct, automated integration for pay-as-you-go plans in QuickBooks Payroll. This means premiums are automatically calculated and deducted from your account each time you run payroll.
While other carriers are not supported for this direct integration, you can still manage workers' compensation manually within QuickBooks Payroll. This process is useful for tracking your wages by class code and generating reports for your insurance carrier's audit. Here’s how:
- Navigate to the Payroll menu.
- Choose your employee.
- From Workers' Comp, click on Start or Edit.
- Select Yes, I have the tax rate.
- Click New workers' comp class or choose your existing class.
- Enter the other information needed.
- Click Done.
Once this is set up, QuickBooks will track your payroll data for each class code. You can then use this information to manually pay your premiums to your insurance carrier based on your pay-as-you-go policy terms. For more information, you can visit these articles:
Lastly, I recommend speaking with a licensed insurance broker or agent. They can help you find a workers' compensation carrier that meets your business's needs, regardless of whether they have a Pay As You Go integration with QBO.
If you need additional assistance or have other concerns about workers' compensation, please let me know in the comment section below.
