I have a few paychecks from prior year to be voided and replace. What can I do without effecting my end of the year reports.

We find it exciting to see new members engaging in the Community space, Plumbing7. Allow me to provide details on managing your paychecks from the previous year to ensure financial accuracy and compliance in payroll management.

In QuickBooks Desktop (QBDT), voiding a paycheck from a prior quarter or year alters the original transaction in your records. This step will adjust your financial statements and general ledger to ensure accurate income statements and year-end reports.

However, if these paychecks are mistakenly added with no payroll information or actual amounts involved, it won't affect your year-end reports because it simply corrects the entry without altering the overall financial figures you've accumulated throughout the year.

Additionally, it's noteworthy that changing the prior year's payroll can be complex and may have tax implications. If you void a paycheck from a prior year, amendments will be required. If you have QuickBooks Desktop Payroll Assisted, you can contact us for additional help. I'd also suggest seeking professional assistance from your accountant to ensure accuracy and compliance with tax regulations.

Let me share this article, which contains more details about voiding paychecks in QBDT: Delete or void employee paychecks. 

Feel free to explore this handful of resources to help you manage your employees effectively by utilizing reports customization : 

• Customizing reports in QBDT
• Create, access, and modify memorized reports in QBDT

I’m always ready to assist you if you have other questions about managing voiding paychecks or managing your employees in QBDT. Tag me in your reply, and I’ll sprint back into action. Have a good one.

@AdonL  That sure is a lot of words just to say 'I don't know, ask somebody else.'

I know!

Generally, the only time you should void a paycheck is if the paycheck shouldn't exist - if it was created by accident and you didn't pay the employee with that check.

In your case it sounds like the paychecks are legitimate, that they contain payroll information and pay that actually happened, and that you need give the employee a current-dated check so they can deposit it (because for some reason they did not do so at the time they were paid).

If so, the best thing to do is to create a replacement check for the employee without altering the prior paycheck at all. To do this,

- Create a standard bank check (not a paycheck) dated today, for the net amount of the paycheck you want to replace.

- In the Expense field on the check voucher area, enter the same bank account as you're writing the check from. Also, perhaps add a memo to the check explaining what it is.

- Save the check. You might get a nagging message that what you're doing is odd. Ignore it.

Once you've saved it, you'll have two new entries in your bank account register, one a check and the other that looks like a deposit. Net, the check won't actually impact your bank balance.

Later when you reconcile the account, select both the old uncleared paycheck and the 'deposit' created by the new one. Again, they will cancel each other out. You can even do a fake reconciliation just to mark these paired transactions as cleared. If you do that, then in the reconcile window make the ending balance the same as the beginning balance, as you expect a 0.00 net change as a result of such a reconciliation.