I need to add $100 of taxable income to a payroll check without actually paying the employee?

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We paid an employee a $100 cash bonus.  How do I record the CASH transaction in Quickbooks?

We paid an employee a $100 cash bonus.  How do I record the CASH transaction in Quickbooks for PAYROLL purposes.  

We got you here in the Community space, @susank.

In QuickBooks, we have three steps to follow on how to record bonus pay to your employees. But, it depends on how you want to pay out the bonus. Either you pay bonus along with the regular pay or through a separate bonus check.

Let me guide you with process.

Step 1: Determine how you want to pay out the bonus
Step 2: Add the Bonus pay type

Here's how:
 

1. Go to the Payroll menu, then select Employees.
2. Enter the employee's name.
3. From the Pay types section, click Edit.
4. On the Common pay types section, choose Bonus .
5. Then, select Save.
    

You may skip this step if you give the bonus through a separate check.

Step 3: Pay out the bonus
 

If you pay bonus along with the employee's salary:
 

1. Go to the Payroll menu, then Employees.
2. Click Run payroll.
3. Choose the employee. type in the amount in the Bonus field.
4. Select Preview payroll, then Submit payroll.
    

If you pay a bonus-only paycheck:
 

1. Go to the Payroll menu, then Employees.
2. From the Run payroll dropdown, choose Bonus only.
3. Select how you’d like to enter the bonus either As a net or As a gross.
4. Locate the employee, then enter the Bonus amount.
5. Click Edit next to "Payroll options".
6. Choose the payroll options you want then, Apply.
7. If you’ve selected As net pay, the pay stub includes Employee Taxes Paid by Employer in the pay section.
    

You can refer to this article if you have clarifications: Pay an employee bonus

Additionally, if you want to get a closer look at your business's finances, you can run payroll reports of you choice. In this article it includes lists of several payroll reports you can use to view useful information about your business and employees.

I'll be around if you need more help in recording your employees pay. Have a good one!

What about a $100 cash payout?

What I've learned-

in quickbooks

1) record the $100 bonus

2) record the $100 "cash giveout"

This creates a "negative" paycheck because of SS, medicare and other taxes, thus, it can only be done as part of a regular payroll process to include other earnings.

Hi could this be used in the case that my boss uses the company vehicle for personal use so he gives me the mileage for the year and I send it to my accountant who gives me a figure to Add to his income and then what the Social Security and Medicare tax would be on the income? 

Hi there, @Chanel30.

We'd like to know where the steps or compliance would apply. Or additional info on your goal so we can further discuss it here and achieve it.

Click the Reply button below. I'll reply as soon as possible. Have a good day.

Basically I what I'm trying to ask is how would a person go about adding this income ( not actually paid in monetary for) to his total income so that it will show the correct amount on the 941s and W-2s. I don't know if that helps to clarify my question! 

Thank you for providing us with more information about your concern, @Chanel30. I can share additional information about creating a payroll check. 

You can create a zero net paycheck in QuickBooks Online if you want to withhold an entire paycheck and put it toward income tax. However, I suggest verifying with your accountant the best option that suits your situation.

Here's how:

1. Add an Other Earnings pay type to the employee's profile and use the gross up formula to determine the gross pay amount.
2. Go to the Payroll menu and then Employees
3. Click on Run payroll.
4. Choose an employee and pay schedule.
5. Zero out the employee's regular pay or salary:
   • Enter 0 for regular pay hours.
   • Select the salary amount. Select Skip salary this time only then Apply.
6. Select the Other earning box and enter the amount determined by using the gross up formula. Make sure that the other pay types are 0.
7. Select Actions ⋮ then Edit paycheck.
8. Zero out all unwanted deductions.
9. Add an amount for Federal Income tax or State Income tax.
10. Adjust the Other earning amount as needed to get the 0.00 net pay amount.
11. Once the net pay is zero, select Save.
12. Click on Preview payroll, then Submit payroll.
13. Select Close.

Check out this article for more information when to create a paycheck that has a net pay amount of zero: Create a zero net paycheck. 

Here's additional information about adding deductions your employee needs to pay each payday: Set up, change, or delete employee-paid payroll deductions. 

Let me know if you need further help or if you mean something else. I'm always here to answer them for you. Have a great rest of the day!