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Good Morning! We are currently using a 3rd party payroll company that handles all of our timekeeping. Employees need to charge to certain tasks under a top level job number for government contracts. I am curious to know how can we get that data to import to QB desktop? I have been working with the payroll company, but they are having some issues getting the test files imported to post the correct job # in quickbooks. Do you have any advice?
Hi there, @Nikki54.
Thanks for taking the time to share your thoughts and concerns.
With QuickBooks Desktop, you'll want to ensure that you have the correct formatting when importing any new data. With that said, I wanted to let you know about our Import Excel and CSV tool kit. The toolkit contains:
Here's how you can install the kit:
Now, you can use our tool kit and work directly with your 3rd party payroll company to import the data over correctly.
I also wanted to include a couple of help articles to help walk you through the process of importing into QuickBooks Desktop.
That should do it. Let me know if you have any questions or concerns. Take care!
Hi Nikki54 -
If your company is working on Govt contracts, there are several requirements to ultimately pass DCAA audits.
For starters,
GAAP Accrual-basis accounting is required regardless of contract type or company size. This means that the labor cost must be accrued from timesheets onto projects, which is before you compute and pay out payroll. For example, if your timesheet period is a whole month, like from January 1-31, labor cost must be posted on January 31 from timesheets even if payroll is not paid until February 10. Employer payroll taxes for the period must also be posted on Jan. 31. There are also some very specific requirements for the timekeeping system, and I'm not aware of any 3rd-party payroll service that meets the requirements. Is this new a payroll service?
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