Manually entering specific deductions for payroll taxes on a bonus paycheck

Hey there, @dwilson918.

Thanks for reaching out to Community. I'm happy to assist with manually entering specific deductions for payroll taxes.

I recommend assigning a deduction item to employees. (Note: You can add the same deduction you've set up to an employee to other employees by assigning it to them).

To do this:

1. Select Workers, then Employees.
2. Click an employee from the list.
3. Choose Edit next to Pay.
4. In section 5, select +Add a new deduction or +Add deductions.
5. From the Deductions/contributions drop-down menu, click the existing deductions you wan to assign for you employee.
6. From the Amount per pay period icon, choose $ amount or % of gross pay and enter the dollar amount or percentage. Do the same for the Company-paid contribution as applicable.
7. Click OK, then Done.

For more details on this you can check out these helpful articles:

• Set up voluntary deductions in Online Payroll
• Deductions and contributions
• Add or edit a new deduction or contribution in online full service payroll

If you have any other questions or concerns, feel free to drop a line. Have a great day!

This solution did not help, so maybe i didn't accurately describe the problem.  I am the accountant for a small construction company.  The owner wants a big bonus for himself and for his wife.  The CPA prepared a "net paycheck information" form for me to follow that shows the amount of the bonus, non-taxable pay (a deduction to be deposited in his pension plan), and a very specific exact amount for Federal Withholding, Social Security (Basic), Social Security (Medicare), additional Medicare Tax Withholding, State Withholding and State Disability Insurance...and then the net paycheck amount.  For the normal payroll taxes listed above, the CPA designated these specific amounts...so i can't use the normal system settings for payroll tax calculations based on his W-4 information.  I'm trying to figure out how to "override" the normal payroll tax amounts that would be withheld based on his W-4 info and use the numbers that the CPA gave me.  But I cannot figure out how to do this.  Any help that could be provided would be very appreciated.

Thanks for providing on-point details about your payroll deductions concern, @dwilson918. 

QuickBooks Online Payroll (QBOP) is compliant with the federal and state rules and regulations. Using the specific amounts that your CPA gave you increases the bonus check's net pay of the owner and his wife. However, we're unable to modify the Social Security and Medicare taxes because there's a wage cap mandated by the IRS. The cap is the maximum annual earnings per employee that is subject to the taxes, and the system automatically calculates them based on the fixed rate. For more details, see this article: Payroll Tax Wage Bases and Limits. 

Also, the state disability insurance is administered by your state agency as a tax collected through payroll. To learn more about the basics of payroll processing and your employer obligations, check out this article: Learn about QuickBooks Online with how-to videos.

The two payroll deductions that you can override in the system are federal and state income taxes. If the bonus checks are manual or aren't processed yet, let's go to the Paycheck list to manually enter the amounts. Let me guide you how. 

1. Go to Workers from the left menu. 
2. Under the Run payroll button, select Paycheck list. 
3. Locate the owner's name. 
4. Click the amount in Net Pay.
5. Choose Edit at the bottom of the check screen. 
6. Go to the Employee taxes drop-down menu. 
7. Manually enter the amounts in the Federal Income Tax and State Income Tax sections. 
8. Click OK. 

The screenshots below show you the last four steps. 

However, if the checks are already processed, you'll need the assistance of our Customer Care Team. They have the necessary tools to override the amounts on the two taxes. This ensures your payroll reports are accurate. 

There are important tasks and dates you'll need to consider when starting and completing the year-end payroll process. For more information, visit this article: Year-end Checklist. 

I'm just a post away if there's anything else you need. Have a great day, @dwilson918.