Payroll Item Not Needed, How To Remove and Remove Amounts

cdhodgdon · ‎September 12, 2022

Years ago, my dad set up his Quickbooks and recently he passed away and I, along with my brother and sister have now taken over the company. I moved the company from Enhanced Payroll to Assisted Payroll, so much easier to work with and a lot less headache.

For what every reason, when he created the liabilities items for Workers Compensation and TX Unemployment Insurance which are not items that even need to exist. Workers Compensation for our company is through a yearly insurance plan and does not directly have anything to do from the payroll of the company, as far as paying the policy and the same for the TX Unemployment Insurance, as it's part of the actual payroll and not a separate item.

I want to know how to remove those two items and all the listed back amounts owed from the system without screwing it all up. I have them going back to mid 2021 and need to remove them all so they are not showing as an outstanding liability. Thanks in advance.

KlentB · ‎September 12, 2022

Hi cdhodgdon,

I'm sorry to hear about the passing of your father. I can guide you in removing the items and outstanding liability.

First, you'll have to enter a liability adjustment to zero out the outstanding amount of Worker's Compensation and TX Unemployment Insurance. You can refer to this article to learn more about the process; Adjust payroll liabilities in QuickBooks Desktop Payroll.

Once done, edit the payroll items used in paychecks and rename them "not in use/do not use." For the items that weren't used in the paychecks, follow these steps to delete them:

Go to the Lists menu.
Select Payroll Item List.
Right-click the payroll item you want to delete, then choose Delete Payroll Item.
Select OK to confirm the changes.

To learn how to create, remove, or make other changes to your payroll deductions in QuickBooks Desktop Payroll, check out these articles:

I'll be right here to keep helping if you have any other concerns or questions about payroll. Just leave a comment below and I'll get back to you.

View solution in original post

KlentB · ‎September 12, 2022

Hi cdhodgdon,

I'm sorry to hear about the passing of your father. I can guide you in removing the items and outstanding liability.

First, you'll have to enter a liability adjustment to zero out the outstanding amount of Worker's Compensation and TX Unemployment Insurance. You can refer to this article to learn more about the process; Adjust payroll liabilities in QuickBooks Desktop Payroll.

Once done, edit the payroll items used in paychecks and rename them "not in use/do not use." For the items that weren't used in the paychecks, follow these steps to delete them:

Go to the Lists menu.
Select Payroll Item List.
Right-click the payroll item you want to delete, then choose Delete Payroll Item.
Select OK to confirm the changes.

To learn how to create, remove, or make other changes to your payroll deductions in QuickBooks Desktop Payroll, check out these articles:

I'll be right here to keep helping if you have any other concerns or questions about payroll. Just leave a comment below and I'll get back to you.

cdhodgdon · ‎September 13, 2022

@KlentB

Thank you for the reply. I was able to talk with the Assisted Payroll support last night and they helped me get it fixed. I learned a great deal from them. They were a great help and a lot of the info they gave me is what you have presented here. With their help, I was able to remove about $30,000 from the debt line that was not actually there on this item. I still have a couple other items I need to work on with this, but I am making progress.

I have a couple other questions in the community that either have not been answered or may have been answered to something not related to my question. I will have to go back and either modify them or make new ones. Love the community.

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Payroll Item Not Needed, How To Remove and Remove Amounts