Payroll Journal Entry Classification

Hi there, @GEB_Andrew.

I'd be happy to guide you to track employees with different locations in QuickBooks Online (QBO).

To begin, you have to set up and turn on tracking locations in QBO to categorize the data from different locations. However, please note that it's not related to the payroll data, only to the accounting side. 

To turn on location, here's how:

1. Go to Settings, then select Account and Settings.
2. Select Advanced.
3. In the Categories section, select the Edit icon.
4. Select the checkbox to track locations.
5. Select Save, then Done.

You may also refer to this article to guide you in turning location, adding location, editing or deleting inactive locations: Set up and use location tracking in QuickBooks Online.

I have included some articles that will provide you with relevant information regarding your employees and business. This will help you keep track of the most important data for your company.

• Create a Payroll Summary Report.
• Customize Payroll and Employee Reports.

Please feel free to leave a comment below, if you have further concerns about turning on location to track different locations or other QBO-related concerns. We're always here to help you out.

We're already tracking expenses by location, we have that turned on. It sounds like you're saying there isn't a way to do it for payroll data though?

@GEB_Andrew 

You can add a location to each line of a journal entry to track expenses by location.  Does that not work for you?  You will need to split the employer portion of payroll taxes for it to be accurate.

That does work, but we use QBO payroll, and QBO automatically creates the entry for us. In order to classify the payroll expenses to specific locations, right now, I have to do a manual JE reclass. I'm trying to find a way for QBO's automatic entry to do this for us.

@GEB_Andrew 

Ahh, got it.  I misunderstood.  My apologies.