Payroll withholding

Hello there, Vickie. I understand that you're facing an issue with recording an employee's voluntary payment of Federal Income Tax. It's important to ensure that all necessary steps are being taken to address this. I'd be happy to assist you in finding a solution. Let's work together to resolve this matter.

If you were able to record an employee's voluntary payment for federal income tax before, it's possible that the payroll item associated with this was inactive. To check this, you can navigate to the payroll item list under the List tab and remove the X mark by deselecting the Payroll Item is Inactive box.

Once done, you can set up the payroll item directly from the payroll item list or through the employer's profile. To create a new payroll item, please follow these steps:

1. Go to the Item List page.
2. Click on the Payroll Item dropdown menu.
3. Select New from the dropdown menu. 

In order to set up a payroll deduction for an employee, you can access the Payroll Center under the Employees tab. From there, select the employee in question and navigate to the Payroll tab. Under this tab, you can add a new item name for the deduction you wish to make. This will enable you to easily manage the employee's payroll deductions.

You can check out these articles below on how to edit, delete, and fix payroll item that is not calculating or is calculating incorrectly in your employee's paycheck: 

• Set up, change, or delete employee-paid payroll deductions
• Payroll items on a paycheck are not calculating or are calculating incorrectly

Furthermore, I'm sharing this helpful resource to guide you in preparing payroll forms and taxes: Pay and file payroll taxes and forms manually in QuickBooks Desktop Payroll.

Ping me if you require additional assistance managing your employee's deductions. I'd be delighted to help you. Have a nice day ahead. 

Thank you so much for your detailed reply.  I see that the necessary accounts are still there.  However, I have been told by a new accountant that this is not an accceptable practice.  I am trying to avoid problems with the IRS and question whether or not he is correct.  Can you address this?

Thanks for your help.

Vickie