Scheduled payroll

I'm here to ensure you can pay your employees on time, spd22.

Let's edit the pay period on paychecks that have not been transmitted to the payroll service. 

Here's how:

1. In the QuickBooks Desktop menu, select Employees.
2. Select Edit/Void Paychecks.
3. Find the paycheck/s that have the incorrect pay period and double-click the check to open.
4. Click Paycheck Detail in the bottom right of the Paycheck Summary section.
5. Change the dates in the Pay Period fields.
6. Choose OK, then click Save & Close.
7. Select Yes to record your changes.
8. Repeat the steps for additional incorrect paychecks.

Also, having an incorrect pay period on your paychecks will not negatively affect your tax payments or filings.

If you're using QuickBooks Desktop Payroll Assisted, I'd suggest checking out this article to correct the dates: Incorrect Pay Period.

Additionally, I've added an article that'll help you keep track of your employee expenses in QuickBooks: Run Payroll Report.

Please keep us updated if you need additional assistance with the correction process. We want to make sure this gets resolved.

I hit Start Unscheduled Payroll instead of Scheduled Payroll and now it looks like I'm one payroll behind. Its reminding me to do the payroll I just did.  I changed the dates on my payroll checks to reflect the correct date but the reminder is still there to do the scheduled payroll. How do I help it roll forward to the next scheduled payroll?

@BD0991  First, open the Employees menu and open the Payroll Center, second option from the top.

Once the Payroll Center is open, you'll see four tabs; Pay Employees, Pay Liabilities, File Forms and Employee benefits. Click on Pay Employees.

There, you'll see a section of the Payroll Center called 'Create Paychecks' and at least one row for the Scheduled Payroll.

Select the Scheduled Payroll you want to fix, then click on the Payroll Schedules button to the lower left. The menu that opens will have a button called 'Edit Schedule'. Click that.

From there, you can adjust the pay period and other details as necessary to permanently advance your Scheduled Payrolls forward a week. This will probably involve just the Pay Period Ending Date and Payment Date fields.

That's it.

I can see how confusing it can be when you accidentally start an unscheduled payroll instead of the scheduled one, @BD0991. No worries, let’s work together to resolve the reminder issue and help you move forward to your next scheduled payroll.

I completely agree with FishingForAnswers said. You can easily adjust your pay schedule to align with the next scheduled payroll to fix this problem. Correcting the payroll schedule eliminates reminders or notifications about overdue payrolls, reducing confusion for both you and your employees.

To get started, kindly follow these steps:

1. Open your QBDT company.
2. Go to the Employees tab and select Payroll Center.
3. Under the Create Paychecks table, select the payroll schedule you want to correct.
4. From the Payroll Schedules ▼ dropdown, click Edit Schedule.
5. Make the necessary updates by adjusting the pay period end date and the date when paychecks should be issued for this pay period.
6. Once done, select OK.

For more info or guidance in managing payroll schedules, feel free to visit this article: Set up and handle payroll schedules.

I’m sharing this handy guide on how to generate a payroll overview report, so you can easily check what you’ve paid out in your QuickBooks payroll: Create a payroll summary report in QuickBooks.

Taking the time to update the payroll schedule can boost the efficiency and accuracy of your payroll management. If you have more questions about how to make these changes, don’t hesitate to reach out. I’m here to help you every step of the way.