Sick Leave

jhoh1234 · ‎July 07, 2025

I am still experiencing issues with sick leave in QuickBooks Desktop Enterprise. The sick hours are not stopping at the max accrual, and I am having to do this all manually if they reach their limit. Is anybody else having this happen to them. The prompts seem very self-explanatory. This should not have to be done manually. When I called Quickbooks, they informed me to remove the max carry-over limit...this did not solve the problem.

BigRedConsulting · ‎July 07, 2025

Have you set the accrual type to "for the year"? If not, then when the max hours is reached, and then the employee uses sick time, sick time will start accruing again.

To set the max so that it does not restart, go to Edit | Preferences | Payroll & Employees | Company Preferences | Sick and Vacation, and then make sure you have picked "Maximum hours for the year" as shown below:

Also, on each employee record make sure the Sick year begins on January 1.

View solution in original post

BigRedConsulting · ‎July 07, 2025

Have you set the accrual type to "for the year"? If not, then when the max hours is reached, and then the employee uses sick time, sick time will start accruing again.

To set the max so that it does not restart, go to Edit | Preferences | Payroll & Employees | Company Preferences | Sick and Vacation, and then make sure you have picked "Maximum hours for the year" as shown below:

Also, on each employee record make sure the Sick year begins on January 1.

jhoh1234 · ‎July 14, 2025

Yes, I have this all set up correctly but am still having to keep track of it all manually.

BigRedConsulting · ‎July 14, 2025

Why do you have to keep track of it manually?

jhoh1234 · ‎July 14, 2025

Because the sick leave does not stop accruing when they reach their limits. I do not have to enter the employees sick leave manually but I do need to keep track of when they need to stop accruing. We were a part of the mandatory MN sick leave so am very new to sick leave accrual in Quickbooks. I have the sick leave set up correctly according to the Quickbooks expert I spoke to on the phone and everything I am reading. We had a issue with this last fall because our employees gained extra hours due to this not stopping. Quickbooks has been around for a while now and sick leave is not something new, I am not sure why I am having this much of an issue.

BigRedConsulting · ‎July 14, 2025

I've not seen it not work as expected. It should stop when it reaches the annual total entered on the employee.

What version-year of QuickBooks are you using?

jhoh1234 · ‎July 14, 2025

Quickbooks Enterprise 24.0

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