SSN Report

Is there a new way to do this?  This isn't working anymore.

Thank you for joining this thread, Rachel. I can assist with how to fix and run the report that contains SSNs for all employees in QuickBooks Desktop.
 

I appreciate you for all you've done on your end to pull up the report. However, you can still pull up the report by following the steps mentioned above by my colleague.

On the other hand, if the report is not working, have you encountered any errors?

If so, it would be great if you could provide us with a screenshot of the error you've encountered.

You can visit our article on fixing data damage on your QuickBooks Desktop if you still have errors running the report.

You can also check on this article to learn how to customize your reports: Customize reports in QuickBooks Desktop

Don't hesitate to comment if you still have concerns running the report. I'm always here to help.

Is there a way to get full SS #s?

I need to file MN UI report and need full SS#s...

@Raymundo  The recommended report does list full social security numbers.

The person that provided the example image just partially overlaid the social security numbers with a white square, probably with information security in mind.

Though I have no idea why the MN Unemployment report wouldn't automatically pull the required information to a printable report, if only for use in entering data electronically. Every other state I've seen an unemployment report for in QB does that.

Thanks for following up with the Community, Raymundo.

I can certainly understand how an ability to run a report showing full employee social security numbers could be useful and have submitted a suggestion about it as of today.

You can submit your own feature requests while using QuickBooks.

Here's how:
 

1. In the top menu bar, go to Help, Send Feedback Online, then Product Suggestion....
   
   
    
2. Choose a Type of Feedback and Product Area (optional) from your available drop-down menus.
   
   
    
3. Enter any suggestions/feedback in the Here is my suggestion: field.
   
   
    
4. If you'd like, include your name/email in the My name is: (optional) and My e-mail address is: (optional) fields.
   
   
    
5. Select Send Feedback.
   
   

Your feedback's definitely valuable to Intuit. It will be reviewed by our Product Development team and considered in future updates. You can stay up-to-date with the latest news about your product by reviewing Intuit's Product Updates webpage.

You also have the option of checking our QuickBooks App Store for apps which may be able to help you achieve what you're looking to do.

If there's any additional questions, I'm just a post away. Have a lovely Wednesday!

@ZackE  This entire thread is filled with your coworkers showing the report in QuickBooks that already does show full social security numbers for all employees.

Is there a version of these instruction for Quickbooks Online? I am following the instructions for the Employee Contact List report and there is no option to view SSN.

So, I figured it out by myself, no help from this thread.  It is easy, not sure why QB people can't answer this simple question.

Reports > Employee Details > On the SSN click "View", enter code > Customize to filter only BDay and Tax Info > Download Report

For QBO:

Reports > Employee Details > Click "View on SSN" > Customize Report to show BDays and Tax Info > Download

At least gives SSNs in a spreadsheet, still not single line format but it works.

Hello, BWaggo.

As part of our commitment to safeguarding sensitive information, I wanted to share some important updates regarding the display of Social Security Numbers (SSNs) on employee Forms.

You can generate a customized Employee contact list report in QuickBooks Online (QBO) showing the last four digits of your employee's SSNs. The report does not show the complete digits of this data due to privacy and security regulations. You can follow these steps:

1. Go to Reports. Select Employee Contact List report.
2. Click Switch to classic view.
3. Select Customize, then under Rows/Columns, tick the SSN checkbox.
4. select Run report.
5. Click Save customization once done.

I also added a visual reference:

I'd also like to add that to address the growing concern for identity theft, the IRS has introduced regulations allowing employers to truncate employees’ SSNs on copies of Forms W-2 voluntarily. Truncation involves displaying only the last four digits of the SSN, such as XXX–XX–1234 or *––1234.

At QuickBooks, we take data privacy seriously while ensuring compliance with IRS guidelines. However, I encourage you to coordinate with your employees to verify their full SSN information.

Lastly, I'd like to share this informative article that you might want to read over a cup of coffee: Memorize reports in QuickBooks Online.

Please know that the Community is at your service if you have further questions on SSN reports. Feel free to tag me in the comments section, I'll be happy to help. Have a good one!

THANK YOU!