Tracking "Contractor" hours on TimeTracker

Let me share some information about time tracking for contractors, @ConsultingNations.

You can utilize the QuickBooks Online Time Tracking feature that allows your employees to fill out their time worked. All you need to do is enabled this feature in the Company settings. Then, assign a time entry only user access rights to your employees. 

Here's how:

Turning on the time tracking preference:

1. Select the Gear icon, then choose Account and Settings.
2. On the left-hand menu, click Advanced. 
3. Choose the pencil to the right of Time Tracking 
4. Check the Add Service field to timesheets or Add Customer field to timesheets. 
5. (Optional) Check the Show billing rate to users entering time.
6. To select the first day of the workweek, use the drop-down and choose the day to begin each workweek. Setting the first day of your workweek affects how employees and contractors view Weekly Time Sheets.
7. Click Save and select Done on the bottom right.

Then, add a Time Tracking user only:

1. Proceed to the Gear, then choose Manage Users.
2. Select New and then click Time Tracking only.
3. Select which contractor you wish to add as a Time Tracking Only user.

Additionally, let me attach these links to help manage your 1099:

• Which Contractors Need 1099s?
• Create and File 1099s

If you have questions about the process, don't hesitate to leave me a comment below. I'll be here to answer them for you. 

Hi, @ConsultingNations.

Hope you’re doing great. I wanted to see how everything is going about tracking contractors' concern you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.

Looking forward to your reply. Have a pleasant day ahead!

I don't see Time Tracking as option when selecting advanced

I appreciate you following the solution provided by my peer and informing us of the result, mkievit13. This information will direct us through the steps necessary to activate the time tracking function.

Let's go to the Time menu to turn on the feature. I'm here to help make sure the process is a breeze for you.

Here's how:

1. In QuickBooks Online (QBO), head to the Gear icon in the upper right and choose Account and settings under Your Company.
2. This will direct you to a page displaying the company's preferences.
3. Configure your time tracking preferences by going to the Time menu on the left panel.
4. Click the Pencil icon for General and set up the following:
   **Who tracks time: Select team members to choose who tracks time.
   Turn the switch on for any team members who need time tracked.
   To allow 1099 contractors to track time, select Show contractors, and turn the setting on. Select Save.
   **First day of work week: This affects how employees and contractors view weekly time sheets.
   **Add Service field: When on, team members who fill out timesheets can specify if activities should be billed to a customer.
   **Allow time to be billable: Adds a checkbox on timesheets to specify whether activities should be billed to the customer. Check Show billing rate to users entering time if you want your team members to see the billable rates.
5. Click Save and Done. 

After setting up everything, let's add a time tracker user by following the steps shared by my peer. For more in-depth information, check out the following article: Turn on and set up time tracking in QuickBooks Online.

From there, you'll learn about activating and setting up the feature in QuickBooks Online Essentials, Plus, and Advanced. It includes instructions for running time reports and adding time detail to customer invoices, just to name a few.

Furthermore, this reference discusses in detail how to add and manage your employees' time from the Time tab: Track and manage QuickBooks Time in QuickBooks Online.

Please let me know if you have any further questions about the time tracking feature or other QuickBooks-related issues. I'll get back to you as soon as possible to assist you and make sure you're taken care of. Have a wonderful rest of your day.

The only option I see to track a contractors time in QB Time is to pay $8/month.  Do you have any solution besides paying $8 to track hours only?

We do not wish to give you this experience while tracking with your contractors in QBO, @Mike450 

Allow me to step in and share some details about tracking contractors in QuickBooks.

In QuickBooks, tracking contractors is a different feature in QBO in which you'll need to subscribe to QuickBooks Time subscription. That way, you'll be able to track your contractors seamlessly.

Furthermore, this reference discusses in detail how to add and manage your employees' time from the Time tab: Track and manage QuickBooks Time in QuickBooks Online.

Please let me know if you have any further questions about the time-tracking feature or other QuickBooks-related issues. I'll get back to you as soon as possible to assist you and make sure you're taken care of. Have a wonderful rest of your day.

Thank you @DebSheenD . I have the QB Time subscription and it is because QB Online and QB time are linked that I am unable to track a contractor's time without paying the $8/month.  I followed the instructions both in this post and the two links contained within this post (one of the same you re shared in your reply) .  It looks as though if I were to undo the link between QBO and QB time, then the information in this post about tracking Contractors MAY work.  If you could provide screenshots of the QB Time App that would be most helpful.  All screenshots from this post are  from QB online.  Once you have QB Time integration the only way to manage Contractors time is within QB Time.

Thank you for joining the thread, @Mike450.

I see how it can be useful to you to navigate the QuickBooks Time App. Allow me to help you with this one.

For you to undo the link of QBO and QB Time, we'll need to:

1. Go to the Feature Add-ons.
2. Select Manage Add-ons.
3. A prompt will show, and in the search box type in QuickBooks Online Integration.
4. The integrated QBO will then show up, and to undo the link click the Uninstall button beside it.

And to track the Contractors' hours in Quickbooks Time, you'll just need to go to:

1. Reports.
2. Select Tracking.
3. Another prompt will show, select Hours by Team Member. Since contractors are mainly added as a team member.
4. Select the Report dates, and in the THEN BY dropdown choose Team Member. Then, select if you want to see the Billable by clicking Yes or No, and for the Service item select Hours.
5. To view the report, select either Download Grid CSV or Download List CSV.

If you want to add and set up QuickBooks Time Kiosk on your device, feel free to read this article: Set up QuickBooks Time Kiosk.

For additional questions about managing your QB Time account and any related concerns, never hesitate to reply to this post. I'll be happy to assist you. Keep safe and have a blissful week!

I am trying to add a contractor to my time tracker to track her time only.  I am following the instructions below but when i go to ADVANCED i do not see a TIME TRACKING entry.  It's not there.  What do I do?

Hello, @Ruth65.

Thanks for joining the thread, and I appreciate you for following the steps provided above. I'll ensure you can turn on the time tracking preference to add your contractor seamlessly.

We have the updated steps on how you can do this. I'll show you how:

1. Go to the Gear icon and choose Account and settings. 
2. Select the Time tab. 
3. In the section you want to make updates in, select Edit 
4. From there, you can set your time tracking preferences. 
   
   

For more in-depth information, check out the following article: Turn on and set up time tracking in QuickBooks Online.

Moreover, this resource discusses how to add and manage your contractor's time: Track and manage QuickBooks Time in QuickBooks Online. 

I'm always ready to assist you with other questions or concerns about managing contractors. Tag me in your reply, and I'll sprint back into action. Have a good one, and keep safe.

How do you do this for QB Enterprise desktop? 

I'm here to help you track your contractors' time in QuickBooks Desktop Enterprise, MaryK75.

Let's integrate QuickBooks Desktop Enterprise with QuickBooks Time using a direct integration method. If you don’t have a QuickBooks Time account, you can set up an account directly within QuickBooks.

Please note that this integration method is only available for QuickBooks files that are 2019 and newer. For QuickBooks files created between 2015-2018, please see this article: Integrate QuickBooks Time and QuickBooks Desktop using the Web Connector.

Once ready, create and connect to a new QuickBooks Time trial. I'll show you how:

1. Launch QuickBooks Desktop.
2. Open the QuickBooks Desktop company file you want to integrate with QuickBooks Time and sign in as the administrator in single-user mode (File, then select Switch to Single-User mode).
3. Go to the Employees menu and then select Enter Time.
4. Click Activate QuickBooks Time.
   
5. Select Get Started for Free in the new window.
6. Sign in with your Intuit Account credentials to begin your QuickBooks Time trial. Or, learn to create an Intuit Account if you don’t have one yet.
7. Select Try it free now. It may take several minutes to complete this first-time sync between QuickBooks Desktop and QuickBooks Time.
8. Click Open QuickBooks Time.
   
    

Once the connection is complete, your new QuickBooks Time account will display in a browser window in QuickBooks Desktop. To customize your account see Steps and Settings in this article: Set up and Use QuickBooks Desktop for Windows and QuickBooks Time integration. This resource also contains additional details before integrating.

After that, you can now start racking your contractors' time. Here's how:

1. Go to Reports.
2. Select Tracking.
3. Choose Hours by Team Member. Since contractors are added as team members.
   
4. Add the necessary info to complete the tracking.

Additionally, I've added these articles that'll help you learn more about setting up and customizing QuickBooks Time:

• Get Started with QuickBooks Time
• About QuickBooks Integration Preferences in QuickBooks Time

Please keep us posted if you need additional assistance integrating QuickBooks Time and tracking hours in the program. We're always here to help you out.

Hi, 

I've followed your instructions and clicked on Account and Settings > Time. When I click on it I only see an option to change the first day of work week. I currently subscribe to QB Payroll Premium. 

I appreciate your effort in joining this thread and sharing the details, BH7206.

I agree with every detail you said. You should be able to set the time tracking preferences for your contractors if you have a QuickBooks Online Payroll Premium subscription.

However, it is also possible that your QuickBooks Online Payroll subscription and your QuickBooks Time account are linked to separate QuickBooks Online accounts, which could explain why the option to set time tracking preferences is not visible.

While I'm unable to access your account, I suggest reaching out to our Support Team to help you further and review your subscriptions.

Here's how:

1. Log in to your QuickBooks Online company.
2. Click on Help (?).
3. Select the Search tab, then Contact Us.
4. Enter a description of your concern, then hit Continue.
5. Choose a way to connect:
    

• Start a chat with a support.
• Get a callback from the next available support.

I'm adding this article as a future reference once everything is set for your time tracking: Track and manage QuickBooks Time in QuickBooks Online.

Feel free to leave a comment below for any follow-up questions and concerns about time tracking and contractors. I'll be here to assist.

I just spoke with Quickbooks. To set up a contractor and track their time using Quickbooks Time and Quickbooks Online, you'll need to do the following. Note: I am using QBO Payroll Premium, I have already set up my QB Time and have employees that have been using it.

1. Add a contractor in QBO and be sure to enter their email. (Payroll>Contractor>Add a contractor)

2. Log into your QB Time account and click on the Quickbooks Payroll button at the top right of the screen then click on "Preferences" and check the box next to "Import contractors as team members" if its not already checked. Once done, close out of this box.

3. While still in your QB Time account, click on the Quickbooks Payroll button again at the top right of the screen then click on "Import" (to import your newly added contractor).

4. While still in your QB Time account, click on "My team" on the left side of the QB Time window. Your contractor should now show up just as mine did. Click on the contractor you just added then the "Send Invite" button so the contractor can set up their account just as employees do. 

Hope this helps!