Hello there. I got here steps to ensure you'll be able to access your old W2 data.
You can view and print your W2 forms from previous years by going to the Resources page under the Payroll Tax menu in your QuickBooks Online (QBO) account. Since you no longer use Intuit services, you can temporarily reactivate your account and cancel it later.
However, if you've already canceled your subscription previously, we only keep your data for 365 days. You can only view your data if you resubscribe during that time.
Here's how:
- Log in to your QBO company and select Settings.
- Then, under Your Company, select Account and Settings.
- Click the Billing & Subscription page and select Resubscribe. Then, input the updated billing information.
- Select Subscribe. Then, sign out and sign in again.
- After that, click Settings and select Account and Settings.
- Next, go to Billing & Subscription and check the Next charge date. If it's a date in the past, contact support to prevent back-billed charges from occurring.
Once done, refer to these steps to view or print your previous W2 form:
- Click the Taxes menu and select Payroll Tax.
- Then, choose Filings and select Resources.
- Next, click Archived Forms and Filings.
- Select the date range you need, or search the forms you need.
- After that, click View on the W-2 form you want to print.
- Select the print icon on the Reader toolbar. Then, select Print again.
For reference, please check this article: Print your W-2 and W-3 forms.
Additionally, I'll include our Tax forms page for more insights about and managing your tax forms in QBO.
You can always get back here and post other concerns you may have about managing bill workflows in QuickBooks. Have a good one and stay safe.
