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Established Member

Reprint 2017 W2, not saved

Hi, I need to reprint a 2017 W2.  When I go to the saved pdf, it is just one employee's W2.  So I must have reprinted that one and saved it over the top of the one with all the employees.  Is there a way to get those back again?  I tried by clicking on the annual form W2 and choosing 2017, but when I go to print it has 2018 on it.  Help please!

Solved
Best answer 02-12-2019

Accepted Solutions
BRC
Established Community Backer ***

Re: Reprint 2017 W2, not saved

It can't be done now from within QuickBooks, which only has current forms.

 

At this point if an employee needs a replacement, pull the company copy that you're required by law to keep from your files and copy it for the employee.

 

Note that there is no requirement for you to do this.  If you issued a W-2 to the employee when it was due, that is all you are required to do.

 

If for some reason the employee needs it, they can request it from the IRS: 

https://www.irs.gov/faqs/irs-procedures/copies-transcripts/transcript-or-copy-of-form-w-2

3 Comments
BRC
Established Community Backer ***

Re: Reprint 2017 W2, not saved

It can't be done now from within QuickBooks, which only has current forms.

 

At this point if an employee needs a replacement, pull the company copy that you're required by law to keep from your files and copy it for the employee.

 

Note that there is no requirement for you to do this.  If you issued a W-2 to the employee when it was due, that is all you are required to do.

 

If for some reason the employee needs it, they can request it from the IRS: 

https://www.irs.gov/faqs/irs-procedures/copies-transcripts/transcript-or-copy-of-form-w-2

Established Member

Re: Reprint 2017 W2, not saved

Ok thanks, was thinking that might be my only option now.

Moderator

Re: Reprint 2017 W2, not saved

Good day, @rhowie.

 

I can share some insights about reprinting 2017 W2s in QuickBooks Desktop.

 

After downloading the latest payroll updates, all the annual forms will be set on the current year. Running and printing previous year W2 forms will already have 2018 on it.

 

As a suggestion, you can download the form through the IRS website and manually write the information from what's in QuickBooks. 

 

If you have other questions about the tax forms in QuickBooks Desktop, please let me know. I'm still to help you further.