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Let me assist you in scheduling payroll in QuickBooks Desktop, Deadwood Al.
Before we dive in, I recommend consulting with an accountant for personalized advice regarding your Chamber's payroll needs. If you don’t currently have one, you can use our accountant tool to find a qualified professional nearby.
In QuickBooks Desktop, it's important to note that each company file is designed to maintain one Federal Employer Identification Number (FEIN). This structure helps ensure a smooth process for handling taxes and generating reports. That said, can you confirm if you're using two separate company files for payroll in QuickBooks Desktop? If that's the case, you can create unscheduled payroll paychecks for your seasonal organization. Let me show you how to do that.
- On the top menu, go to Employees, and then Payroll Center.
- Click the Payroll Schedules dropdown, then choose New to create a new schedule.
- Fill out the form accordingly. Then, hit OK.
Once done, navigate to your employees' profiles to assign the newly created payroll schedule to them. You may refer to the screenshot below for guidance.
When ready to run payroll, click Start Unscheduled Payroll on the Payroll Center.
For the primary company, you can create a tailored schedule following the same steps. Just remember to choose Start Scheduled Payroll when processing payroll for that entity.
For more information on creating, managing, assigning, and updating pay schedules, check out this article: Set up and manage payroll schedules.
You may also find this article helpful in running, printing, and customizing payroll reports: Run payroll reports.
I'm just one post away if you need further assistance about managing pay schedules, Deadwood Al. Please feel free to leave any other concerns you may have in the comment section. Keep safe!
