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Simplify payday and set payroll to run automatically on QuickBooks. Explore QuickBooks Payroll
Deadwood Al
Level 6
posted
‎December 21, 2023 11:54 AM
last updated ‎December 21, 2023 11:54 AM

Terminating e-filing 941 payments

2023 QBDT Payroll Enhanced

The person before me set up one of our payrolls to e-file the EFTPS payments, and when I ran a payroll I went to the EFTPS site and made the payment like is done on our other (larger) payroll account. When I saw the notice of outstanding Payroll Liabilities, I noticed that it was for the same amount and date that I had already filed. If I try to "pay scheduled liabilities" it appears that it is going to transfer the dollars to the IRS, which I have already done.

 

How do I record the payment of the liabilities into QB and then also eliminate the outstanding liability since the Feds have already been paid? I could pay "unscheduled" liabilities although no amount is shown as due in that scenario. 

 

Separately, I'd like to eliminate the e-filing and just have both payroll accounts operate the same way without the e-filing. I thought I saw something about the process of cancelling e-filing but I can't find that now that I want it. Can someone point me in the direction of that?

 

As always, I appreciate the help of people in the forum. Thanks in advance. And I hope you all have a very happy and joyous holiday season no matter what you celebrate.

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2 Comments 2
Deadwood Al
Level 6
‎December 21, 2023 12:24 PM

Terminating e-filing 941 payments

Update: - finally reached the person prior and had me click on "View Pay" and change the print display of the check from E-Pay to Print Check to get the entry into QuickBooks, eliminate the liability. .... so the first part of the problem is solved! 

 

Still hoping for someone to point me towards the procedure to stop e-filing.

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SashaMC
Moderator
Moderator
‎December 21, 2023 12:39 PM

Terminating e-filing 941 payments

Hey Deadwood Al,

 

Thank you for reaching out to the Community! I am so happy you got the first half resolved. For the second half, here is how to change your filing status:

 

  1.  Before we start, make sure to get the most up-to-date feature release in QuickBooks Desktop and the payroll tax table. This way, you can switch your payment method to file and pay Q3 941 taxes manually.
  2. From the Employees menu, go to Payroll Center.
  3. Go to the File Forms tab.
  4. Under Other Activities at the bottom, select Change Filing Method.
  5. In the QuickBooks Desktop Payroll Setup, select Filing methods.
  6. Double-click the Federal Form 941 from the list.
  7. In the Filing Method options, select Print and Mail, then Finish.
  8. Once done, hit Finish Later.

 

On the other hand, if you cannot do this step in your Assisted Payroll, I recommend contacting our Technical Team. You can contact them through chat or messaging. 

 

Feel free to update me on how it goes. I'll assist you more if you need anything else with the payroll and tax settings in QuickBooks Desktop. Stay safe and well!

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