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Level 1

Viewing Paystubs Workforce

We switched from QB Desktop to QBO January 1.  Since the switch, our employees cannot see their payroll information on workforce.  Is there something I have to do on my end through QBO to transfer payroll information to workforce?

16 Comments 16
QuickBooks Team

Viewing Paystubs Workforce

Hello there, @robertinc.


Thanks for reaching out to us. I'm here to help and provide some insights about payroll information in Workforce. 


Once you switched from QuickBooks Desktop (QBDT) to QuickBooks Online (QBO), part of the limitation is that the information from ViewMyPaycheck will not be transferred to Workforce since they have a different platform. 


Your employees can still view their old payroll information by signing in to ViewMyPaycheck website. Since you're now using QuickBooks Online (QBO), once you create a new payroll for your employees, they can now view it on the Workforce moving forward.


Here's the employees sign-up instructions for QuickBooks Workforce: 

  1. Workers must go to:
  2. Click Sign Up.
  3. Enter your email address. If you get a message that says You already have an Intuit account associated with this user ID, click the Sign In link and sign in to your existing Intuit account.
  4. Then, skip to step 7.
  5. Otherwise, create and confirm a password you'll use when signing in to ViewMyPaycheck.
  6. Pick a security question.
  7. Click Sign Up.
  8. Enter your SSN and the net pay from your last paycheck.
  9. Click All Done!.

For additional reference, you can check this article: QuickBooks Workforce (formerly ViewMyPaycheck): Online Payroll FAQs.


You may also contact our QuickBooks Online Support Team if you need further assistance with the steps. They have additional tools to pull up your account and do a remote session: 


Here's how to contact our phone support: 

  1. Go to: Get help with QuickBooks Online.
  2. Click the contact us link. 
  3. Select the Search for something else, and type-in Customer Support
  4. Click Search.
  5. Scroll-down and click Get Phone Number.

That should do it! If you have any other concerns about Workforce, don't hesitate to click the Reply button below. I'm always here to help you out. Wishing you and your business continued success. 

Level 1

Viewing Paystubs Workforce

This solution does not work.  Whenever I login to it redirects to QuickBooks Workforce.  Please fix - I can't see old paystubs.


Viewing Paystubs Workforce

Hi, ethanm.

Thanks for looping in. Let me help and provide you with some information about viewing old paystubs via QuickBooks Workforce.


So far, we haven't received similar issues reported. Since the Community is a peer-to-peer forum, I won't be able to check your account without asking for sensitive information. 

All accounts related concern need to be directed to our phone support for security purposes. You would have to call since your payroll information is confidential, and we value your privacy.


You can get our most-up-to-date number by following these steps:


  1. Sign in to your QuickBooks Online Company.
  2. Click (?) Help at the upper right corner.
  3. Select Contact US on the pop-up.
  4. Enter a brief description of your concern then hit Continue.
  5. Click Get a callback.
  6. Enter your contact information.
  7. Select Call me.

These articles are a good reference:


Drop me a reply below if you need further assistance with viewing paystubs in QuickBooks. Have a great day.


Not applicable

Viewing Paystubs Workforce

@Rose-A Doesn't work for me either. Just like @ethanm, I get redirected from the site. Super annoying. Just want to download my old paystubs cause for some reason, you can't figure out how to import data from one of your own products to one of your other products. Terrible.

QuickBooks Team

Viewing Paystubs Workforce

Thanks for dropping by, @Anonymous.


This must be a challenging experience for you and I'd like to redirect you to the best support available so this gets addressed right away.


Since you're still getting the same result, I recommend contacting ViewMyPaycheck support. This way, we aren't banking more in the ineffectiveness of the steps. Also, they can check your account and help you retrieve your old paystubs.


To reach them, here's how:


  1. Sign in to
  2. In the top right section of the page, click support.
  3. On the ViewMyPaycheck Support page, click Live Chat.
  4. Fill out the necessary information.
  5. Click Submit.

That's it! Please know you can always come to the Community for all of your QuickBooks needs. I'll keep an eye out on your response.

Not applicable

Viewing Paystubs Workforce

@Mark_R As you suggested, I talked with support for about 30 minutes. There is nothing they can do to help. I was told that I must contact my employer for old paystubs.

QuickBooks Team

Viewing Paystubs Workforce

Thanks for getting back to me, @Anonymous.


I've checked that we have a new investigation about viewing your paystubs history. Rest assured that our engineers are working on a fix.


As a workaround, you can request paper paystubs from your employer.


Also, I suggest contacting our Customer Care again so they can add your account to the list of affected users. This way, you’ll receive an email regarding the issue once updates become available.


Thank you for your patience while we're working on this.

Not applicable

Viewing Paystubs Workforce

@Mark_R, All right. I'll take you at your word that my paystub history from the last four+ years will be restored sometime in the reasonably near future.


Thank you for your help.

Level 1

Viewing Paystubs Workforce

I also called support - nothing they can do.  Have to contact my employer.  I find it disheartening that a company that claims to be a reliable payroll processing company can't do one simple thing when changing their paystub portal... the one thing that most employees rely on the site to do: look at their old pay stubs. They should not have changed the portal until that was possible.  This is a big fail.

Not applicable

Viewing Paystubs Workforce

While this issue sounds perhaps separate from the issue we had I too was having issues with the workforce view my paystub feature.  Although it was working for some employees it wasn't working for others.  They would recieve their invitation, sign-up but were then unable to log-in from the verification link and would instead receive an error message "your employer is not set up on Quickbooks payroll".  I believe the issue was the link in the verification as when I copied and pasted this link

The employee was able to successfuly sign in.  I don't know why it worked for some but not others but I'm guessing that somehow their browser/computer was able to redirect the link and others not?

Level 1

Viewing Paystubs Workforce

We have the very same problem.  I have not been able to find a fix.

Not applicable

Viewing Paystubs Workforce

Thanks for joining the discussion, @DHC,


Before anything else, may I know if your employees are getting a "We Weren't Able to Show Your Payroll Info" error when opening the website? If so, our engineers recently tagged this as an ongoing issue for users who just migrated to QB Workforce.


They're currently investigating this hitch to roll out a fix as soon as possible. For now, I recommend giving our Quickbooks Online Payroll Team a quick call to add you to the list of affected users. They have the tools to check your account and provide additional workarounds to get your payroll tasks completed. You can request our representatives to add you to the ticket number INV-27926. Perform these steps to get our contact information:


QuickBooks Online


  1. Click the (?) Help menu at the top right section of your QBO Dashboard.
  2. Tap the Contact us button.


Once added, you'll get live email notifications for any updates available about the status of the problem. In the meantime, you can print your employees their paystubs manually to make sure they have a copy of their recent payroll.


Please let me know how the call goes. I want to ensure you're taken care of. I'm also available anytime should you have other questions.

Level 2

Viewing Paystubs Workforce

I switched to QBO earlier this year as well and have had nothing but issues from day one. I actually switched from Sage 50 (Peachtree) to QBO because the claim was that there were less issues. I should have researched a bit more.


Sage may have had some snags and you paid an exorbitant amount for customer service but at least it was knowledgeable customer service. CSR through QB chat is ridiculous and generally repeats the same responses.  "Can you try it in a incognito browser?" ....basically their version of "Turn it off and back on again."  I spent 30 minutes on the phone with someone earlier today because an employee lost access to his paystubs, only for them to tell me they couldn't answer my question but could email me a link to a page where the employee could chat with someone who could fix it for him. The link goes to a page that no longer exists.  


Then I go through the chat option on my QBO dashboard as suggested on here only to have the person send me another link to a different page. I enter the employee info on that page (it looked promising), only to have it re-direct me right back to the exact same chat as the one I received the link.  The agent asked me if I could access the link and when I explained what it did, stated " Oh. Ok, Then i'll transfer you to another agent." What???? Could she have done that to begin with?????  The agent I was transferred to got the employees information,  the account number etc... etc....  Like normal.... again... sounded promising........ Then (shocker) I was provided with yet another link that explained step by step how to login to view their paystubs.  The employee had already completed all of the steps AND had access to his paystubs for several weeks. When I explained yet AGAIN that we had already been through all of those steps asked (another shocker) if they could do a screen share so they could watch us try it. 

I think if I didn't dye my hair I would be completely gray by now after dealing with QBO.         


NO information. NO response. NO anything. This seems to be the pattern with quickbooks.  They send you links, pass you on to someone else, tell you they will check with their colleagues or tell you that someone is working on it. 


This program has great potential but  they need to get some leadership in place who can help them direct customer service and fix all of the issues. 


Beyond frustrating. I'm already researching other programs and will most likely switch to something else at FYE. 

QuickBooks Team

Viewing Paystubs Workforce

Hi OfficeMgr3325,


I know how it feels when you've used up too much time waiting. I can send feedback to our managers regarding your recent experience with our phone support.


Rest assured that someone from our QuickBooks Workforce team will send you updates about this ticket (INV-27926).


Meanwhile, you can re-invite your employees and have them sign in using the link on email they've received. This way, they can access their paystubs online.


Please refer to this article for the steps to re-invite: Invite employees to view paychecks and W-2’s online.


Our help article is also available if you have future tasks about payroll: Employees and payroll taxes.


Get back to me if you have other concerns.

Level 1

Viewing Paystubs Workforce

I would you to know your answer to viewing paystub doe not work!

QuickBooks Team

Viewing Paystubs Workforce

I appreciate your efforts in performing the steps above to view your pay stub, @dommonie.


You've got me here to ensure that you'll be able to view your pay stubs without any issues.


When a user encounters unexpected behavior, like this, we can perform basic browser troubleshooting to fix the issue. It could be that the stored temporary internet files are the reason why you're having issues accessing your pay stub. 


We can start by accessing your QuickBooks Workforce account in a private/incognito browser. Feel free to use these shortcut keys:

  • Google Chrome: Ctrl + Shift + N
  • Safari 11 or newer: ⌘ + Shift + N
  • Mozilla Firefox: Ctrl + Shift + P
  • Microsoft Edge: Ctrl + Shift + P

Once you're in, let's go to the Paychecks section to view your pay stub. If it's working fine, we'll have to go back to your regular browser and clear the cache to eliminate the junk files.


If the same thing happens, we can use other supported browsers. It could be that the one you're currently using right now has a temporary problem with QuickBooks Workforce. 


If doing this doesn't make a difference, I recommend reaching out to our Workforce Team. They have the tools that can help investigate the root cause of this matter. 


You can reach them though our Chat Site. They are available from Monday to Friday, 6:00 AM to 6:00 PM PT.


If there's any other questions, I'm just a post away. Have an awesome day!

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