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fqgarcia209
Level 1

W-2 Box 16 State Wages not picking up Adjusted Payroll Liability. Only on Box 1

I am having an issue with my W-2. Box 1 & Box 16 don't match.

 

I am a 2% Shareholder owner. I set up "S-corp Pd Med Premium" tracking for my health Insurance

 

From Jan to April Health Insurance was deduced from my paycheck.

 

From May to September I was not working, but the company was still paying the health insurance. During that time, Quickbooks representative told me to  make "Adjust Payroll Liability" with my employee name. I made a total $1,282.31 adjustment Payroll Liability towards health Insurance. 

 

Box 1: $25,436.84

Box 14: SCorp MP: $3,156.84

Box 16: State Wages: $24,154.53

 

I also notice the payroll adjustment Liability is not picking up on the DE9C Report on Quickbooks.

 

 

Thank You

1 Comment 1
JenoP
Moderator

W-2 Box 16 State Wages not picking up Adjusted Payroll Liability. Only on Box 1

I'll share details to help you adjust the amount of Box 16, fqgarcia209.

 

It's possible that only federal taxes are included in the adjustment. This is the reason why it's not affecting your state taxes.

 

When creating a payroll liability adjustment, make sure to include the wage base to it would also change the amount for Box 16. Aside form that, you also need to make sure that it's an employee adjustment to get this option.

 

Here's how:

 

  1. Go to the Employees menu and select Payroll Center
  2. Proceed to the Transactions tab and select Liability Adjustment.
  3. Look for the adjustment that you made and double-click on it.
  4. Go to the Adjustment is for section and select Employee. Then, look for the name of the employee.
  5. Select the state withholding in the Item Name column.
  6. Enter the amount that you need to adjust in the Wage Base column.
  7. Click OK

 

You can read more details about how this feature works in this article: Adjust Payroll Liabilities in QuickBooks Desktop.

 

Additional references about adjusting and making sure payroll amounts are correct can also be found here:

 

 

Please know that you can always reply to me or post more questions if you need anything else. We're always here to help.

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