W-2 Employees

Yes, @WLusk, QuickBooks will still generate a W-2 for an ex-employee even if you make them inactive.

When you make an employee inactive in QuickBooks, they're no longer included in your active payroll list, but their profile and pay records remain in your accounts. Additionally, QuickBooks will still generate a W-2 as long as they have paychecks recorded during the year.

Feel free to check out these articles in the future. These will help you learn how print W-2 forms and get ready for the year-end checklist:

• Print your W-2 forms.
• Year-end checklist for QuickBooks Desktop Payroll.

Keep me updated if you have other questions about inactive employees in QuickBooks Desktop Payroll. I'm always around to answer them. Have a great day!

@WLusk  QuickBooks Desktop will generate W-2s for all employees that received paychecks dated within the relevant year, regardless of their Active or Inactive status.

So, no worries; all roads lead to the IRS here.

@MarkAngeloG  "I'm here to provide you with insights about inactive employees in your QBO account."

Psst.

Check the categorization of this question.

@FishingForAnswers  I find it interesting that @MarkAngeloG fixed his 'answer' without comment and without thanking you for pointing our his sloppy blunder. I wonder why he's being so rude.

What did he say? I missed it. 

Thank you so much! Understood!

Haha! I should've known! Thank you so much for your help!

Our company is out of business and all employees are marked inactive. No W-2 were created. What am I missing?

Thanks