Welcome to the Community, SDavis52.
Allow me to provide information about filing your W-2s through QuickBooks.
Although the forms in QuickBooks Desktop (QBDT) don't support values that large when printing W-2s, you can still file your taxes in groups.
Here's how to batch file your W-2s:
- Log in to your QBDT payroll file as the Admin and in Single-user Mode.
- Select Employee, Payroll Center, then File Forms.
- Choose Annual Form W-2/W-3, then Create Form.
- In the Select Employees section, select a small range of letters from the Employee's Last Names - From dropdown.
- In the Select filing period section, enter the tax year then select OK.
- In the Select Employees for Form W-2/W-3 window, select Review/Edit to review the W-2/W-3 forms for the employees in the employee group.
The number of employees in that batch will show at the right side. If the total is greater than $9,999,999.99, edit the range until the number is less than that. Then, repeat the steps above for each group of employees. You should have no problems in creating and filing as many W-2s or W-3s as you need.
For more info, here's an article on filing to the agencies through QuickBooks: File your W-2 and W-3 forms.
You may want to print your forms for record-keeping purposes. Here's a guide on how to do it: Print your W-2 and W-3 forms.
Please don't hesitate to reach out if you have additional concerns about producing your W-2 forms. The Community is available 24/7 to assist you.
