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Level 1


How to change the W4 information?

1 Comment
QuickBooks Team


Hello there, @stan2.

Thanks for reaching out to the Community. I can walk you through the steps for updating the W4 information.

What Payroll subscription are you using? Since you indicate Payments, I’m adding the steps for QuickBooks Online Payroll/QuickBooks Full Service Payroll (QBOP/QBFSP), Intuit Online Payroll/Intuit Full Service Payroll (IOP/IFSP) and QuickBooks Desktop Payroll (QBDT Payroll).


  1. Go to Workers menu and select Employees.
  2. Choose the employee from the list.
  3. Click the pencil icon beside Pay.
  4. Under What are Employee’s withholdings? section, click the pencil icon.
  5. Update the information.
  6. Hit Done.






  1. Go to Employees tab at the top.
  2. Click the employee’s name.
  3. In the Taxes & Exemptions box, click Edit.
  4. Update the information.
  5. Hit OK.




QBDT Payroll:

  1. Go to Employees from the top menu and select Employee Center.
  2. Select the employee from the list.
  3. In the Information For (employee) window, click Payroll Info.
  4. Click Taxes.
  5. Update the taxes you want to change.
  6. Click OK.




Here are articles that tackle more about this: 

That should get you on the right track.

Let me know if this works out for you, I’m always ready to help. Have a good one!

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