What should I do if there is no employees to pay during a scheduled pay period?

Thank you for your clear, concise instructions. Very helpful!

Good Afternoon, @gina_vu. 

That's great! I'm so glad that my colleague's instructions were very helpful to your company. The Community is always here to have your back, so if you need anything else at all, just let us know. 

Wishing you continued success!

Hi there, 

So, if we do not have anyone working for a pay period and we are not using auto pay do we still need to update the pay period dates? Or do we just not run payroll for that period and then when we start up again we make sure the dates are for the correct pay period?

Thanks,

Carolan

Hello, Carolan.

I can share some information about running payroll in QuickBooks Desktop.

The system will put an overdue payroll notice to alert you that you are beyond the pay run. To remove the alert, let's edit your payroll schedule. 

Follow the steps below:

1. Go to the Employees menu and choose Payroll Center.
2. Under the Create Paychecks table, select the payroll schedule you want to update.
3. Click the Payroll Schedules dropdown and choose Edit Schedule.
4. Update the dates of your pay period end date and paycheck date to the future date.
5. Select Yes to update the payroll schedule for all the employees assigned to it.
6. Click OK.

Refer to this article for more information about setting up, assigning, or updating pay schedules in QuickBooks Desktop: Set up and manage payroll schedules. 

For detailed guidance on how to track your employee wages, taxes, adjustments, sick and vacation time, check out this article: Create a payroll summary report.

You can always get back to this thread if you need further information about your payroll processing. I'll be around to help you out. Have a great rest of the week!

Hi again,

I used QBO, so unfortunately, I could not follow these directions. I could not find "Payroll Center", the "Create Paychecks" table.

Is there someone who could provide support for this for the QBO platform? 

Thanks for getting back with the Community, redwoodroots.

If you have no employees to pay, you don't need to run payroll. At the same time, you'll want to confirm your pay periods are correct for the next payroll you process.

Here's how to review/make updates to pay schedules:

1. In your left navigation bar, go to Payroll, then Employees.
2. Click an employee's display name.
3. From their Employment details section, hit Start or Edit.
4. Use the Pay schedule ▼ drop-down list and choose an appropriate pay schedule. You can also create new ones by clicking + Add pay schedule.
5. Enter any necessary information.
6. Press Save.
7. Select Save.

Before doing anything, I'd recommend working with an accounting professional to confirm if there's a certain process you should be following. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.

If there's any additional questions, I'm just a post away. Have a wonderful day!

Hello, 

thank you for the assistance. I was able to update the pay schedule once just fine with these directions. However, I was needing to do it again and it did not update correctly and is still showing that payroll is due.

Is there a place to report glitches? or is there more troubleshooting i could try?

thank you

Good morning, @redwoodroots. 

Thanks for chiming back into the Community with your question about the pay schedule. 

Let's try using a private browser or incognito window to help eliminate any errors or glitches that may be occurring. Here's how depending on the browser session you're using: 

• Google Chrome: Ctrl + Shift + N 
• Internet Explorer/Firefox: Ctrl + Shift + P 
• Safari: Command + Shift + N 

If this works, go back to your regular session and clear your browser's history. If not, let's ensure that we are using a support browser like Chrome. 

In the end, if the issue persists, I recommend contacting our Customer Support Team for further assistance. 

Keep us updated on how it goes. I'm only a post away if you need me again. Take care! 

I understand how to skip a payroll, but what do I do if there are no more scheduled payrolls of this type to do in the future?

I understand skipping a scheduled pay period, but what happens if there are no more employees on that schedule for the future?  I had an employee scheduled for once monthly.  He is no longer employed.  All the rest of my employees are paid weekly.

Jumping in to share some insights about what to do when there are no employees to pay during a scheduled pay period, laurieb2.

You have the option to change the schedule or make it inactive since the employee is no longer on your payroll. Here's how:

1. Go to Employees, then select Employee Center.
2. Under the Create Paychecks table, select the payroll schedule you want to update.
3. From the Payroll Schedules drop-down, select Edit Schedule.
4. Mark Schedule is inactive, then select OK.

This article provides details information about this, including deleting or editing the current schedule: Learn how to set up and assign pay schedules to pay your employees in QuickBooks payroll.

For terminated employees, you can create a final paychecks for them. Check out the guidelines through this link: Learn when and how to create final paychecks in QuickBooks Payroll products.

Keep me posted if you have other payroll concerns. I'm always glad to help you. Take care and may you have a blessed weekend.