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Level 1

YTD Payroll Entry

Intuit Help System

The check written in my historical YTD 2019 is incorrect, how do I fix it?
Example: Entering check for payroll period 12/16/2018-12/31/2018, QB puts the paycheck date as 12/31/2018, however the check was issued 1/4/2019. I can not seem to adjust this date manually.
3 Comments 3

YTD Payroll Entry

Hi there @oregonhorsecenter,


Let’s open the YTD entry and adjust the check date.


Once you enter the From and To dates on YTD Adjustment window, QuickBooks Desktop directly uses the To date as the check date. This is why the entry is check dated to 12/31/2018.


We just have to locate the adjustment and change the date. Let me walk you through the steps:

  1. Go to the Employee Center.
  2. Select the employee’s name under the Employees tab.
  3. Click the Transactions tab under Employee Information.
  4. Double-click to open the YTD transaction.
  5. Change the To date to 1/4/2019. You can manually enter the numbers or click the calendar icon to set the date.
  6. Click OK.

Please see screenshots for your reference.






The taxes and wages will be reported to this calendar year. To confirm, you can run a payroll report by following the steps below:

  1. Go to the Reports menu.
  2. Scroll down to Employees and Payroll.
  3. Choose Payroll Summary.
  4. Set the Dates to This Calendar Quarter.

You can continue working with your payroll.


Let me know if you have other concerns and I’m happy to help. Have a great day!

Level 1

YTD Payroll Entry

I am concerned that by changing the "to" date will effect the payroll pay period on record. I have to do this for a years worth of data and I would like to make sure all of the data is input correctly, not causing an errors when running reports for our business.

Payroll is 16-last date, pay date is the 5th, payroll is 1-15, pay date is the 20th: for each month.


YTD Payroll Entry

Hello there, oregonhorsecenter.


Thank you for getting back to the Community. I'm here to help provide additional clarification about choosing the right date for the YTD adjustment.


IRS Publication 334 shared some information about what's a constructive receipt. It's telling us that we must report income the day you paid the employee and not the period in which work was performed.


I'm adding a screenshot below for more insight about the Doctrine of Constructive Receipt:



In case you want to visit the IRS, I've attached the link for your reference:


Please get in touch with me here should you have any additional questions or concerns. The always has your back.

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