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TBauer
Level 2

Categorize Grant Funds

My company received a grant for expenses incurred in prior periods related to the pandemic and recorded the amount as Other income on the P&L.  Now the grant office revised what was considered an eligible expense so we might to repay some of the grant funds back.

 

Do I record the grant funds received as a short-term liability instead of income?  And, when we receive our notification from the grant office regarding the amount to be returned, should I move the amount that does not need to be returned to Other Income?

 

 

 

Solved
Best answer January 24, 2024

Best Answers
Rainflurry
Level 13

Categorize Grant Funds

@TBauer 

 

I would leave it all in Other income until you know exactly how much you owe.  When you know the amount, move it to a liability account.  To move it, create a journal entry and debit the appropriate equity account if the income was recorded in a previous year (or the same Other income account if it's the same year as the grant) and credit a loan payable liability account.  The equity account depends on the type of business entity - sole proprietorship, S-Corp, etc.      

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2 Comments 2
Rainflurry
Level 13

Categorize Grant Funds

@TBauer 

 

I would leave it all in Other income until you know exactly how much you owe.  When you know the amount, move it to a liability account.  To move it, create a journal entry and debit the appropriate equity account if the income was recorded in a previous year (or the same Other income account if it's the same year as the grant) and credit a loan payable liability account.  The equity account depends on the type of business entity - sole proprietorship, S-Corp, etc.      

TBauer
Level 2

Categorize Grant Funds

That is what I was thinking.  Thanks for your input.

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