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My company received a grant for expenses incurred in prior periods related to the pandemic and recorded the amount as Other income on the P&L. Now the grant office revised what was considered an eligible expense so we might to repay some of the grant funds back.
Do I record the grant funds received as a short-term liability instead of income? And, when we receive our notification from the grant office regarding the amount to be returned, should I move the amount that does not need to be returned to Other Income?
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I would leave it all in Other income until you know exactly how much you owe. When you know the amount, move it to a liability account. To move it, create a journal entry and debit the appropriate equity account if the income was recorded in a previous year (or the same Other income account if it's the same year as the grant) and credit a loan payable liability account. The equity account depends on the type of business entity - sole proprietorship, S-Corp, etc.
I would leave it all in Other income until you know exactly how much you owe. When you know the amount, move it to a liability account. To move it, create a journal entry and debit the appropriate equity account if the income was recorded in a previous year (or the same Other income account if it's the same year as the grant) and credit a loan payable liability account. The equity account depends on the type of business entity - sole proprietorship, S-Corp, etc.
That is what I was thinking. Thanks for your input.
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