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Lynndr1
Level 2

1099 Misc Box 17

How do I get the form to prefill the State with ID number to print when I do 1099 forms.  I live in Wisconsin so it is mandatory.  Thank you.

Solved
Best answer March 19, 2019

Best Answers
JonpriL
Moderator

1099 Misc Box 17

Hi @Lynndr1,

 

Currently, there isn't an option to automatically pre-fill your 1099 Misc forms with the State ID number.

 

With this, you'll have to manually enter them when you prepare and file your 1099 Misc form. Here's how:

  1. Go to Edit.
  2. Select Preferences.
  3. Choose Tax: 1099.
  4. Under the Company Preferences tab, select click here from the option asking If you're ready to prepare your 1099s.
  5. Click Get Started.
  6. Hit Continue.
  7. Choose whether you manually or electronically file your 1099s.
  8. Click Save & Close.

Once done, you can now prepare and file your 1099 Misc form including your state ID number.

 

For your reference, I've included a screenshot below and a guide in preparing and filing your 1099 Misc form.

 

 

Please let me know if you have any other questions about 1099s in the comment section below. I'll be always around to help you out.

View solution in original post

13 Comments 13
JonpriL
Moderator

1099 Misc Box 17

Hi @Lynndr1,

 

Currently, there isn't an option to automatically pre-fill your 1099 Misc forms with the State ID number.

 

With this, you'll have to manually enter them when you prepare and file your 1099 Misc form. Here's how:

  1. Go to Edit.
  2. Select Preferences.
  3. Choose Tax: 1099.
  4. Under the Company Preferences tab, select click here from the option asking If you're ready to prepare your 1099s.
  5. Click Get Started.
  6. Hit Continue.
  7. Choose whether you manually or electronically file your 1099s.
  8. Click Save & Close.

Once done, you can now prepare and file your 1099 Misc form including your state ID number.

 

For your reference, I've included a screenshot below and a guide in preparing and filing your 1099 Misc form.

 

 

Please let me know if you have any other questions about 1099s in the comment section below. I'll be always around to help you out.

View solution in original post

Lynndr1
Level 2

1099 Misc Box 17

Thank you for the information.

Lynndr1
Level 2

1099 Misc Box 17

Thank you for the helpful information.

khite
Level 2

1099 Misc Box 17

I understand there is no prefill for box 17, but how do I track employee state tax that I will withhold?

Thank you for your help!

JanyRoseB
QuickBooks Team

1099 Misc Box 17

Thanks for joining this thread, khite.

 

I'm here to help guide you on how to track your employee's state tax in QuickBooks Desktop. 

 

To track your employee's state tax, you can pull up the Payroll Summary report. It shows your employee's payroll transaction, including taxes information. 

 

Here's how;

  1. At the top menu bar, select Reports.
  2. Go to Employees & Payroll option.
  3. Click Payroll Summary report. Capture.PNG

For additional reference, you may want to check these articles: 

Please know that you're always welcome to post if you have any other questions about the 1099 Misc forms or payroll taxes. The Community team will always here to help. Have a good day ahead.

khite
Level 2

1099 Misc Box 17

So I add them as an employee and not a vendor?

RaymondJayO
Moderator

1099 Misc Box 17

Hello there, @khite

 

I'll share some insights about the differences between an employee and a vendor. 

 

An employee is someone you pay with paychecks, withhold taxes, and give a W-2 form at the end of the year. He/she completes each of the following forms: 

 

  • I-9
  • W-4
  • State W-4 (if applicable)

 

For more information, please read through this article: Employees Overview. You can also check out the IRS guidelines about an employee category. 

 

On the other hand, a vendor is someone that you pay money to, such as utility, landlord or subcontractor, who does work for you. Please see this article for more details: Vendors Overview

 

Before setting up a 1099 vendor in the program, please visit the IRS guidelines to see if your vendor falls under the Independent Contractor category. 

 

This will get the information you need for today, @khite

 

If I can be of further assistance, please let me know. I'll gladly help. Cheers!

khite
Level 2

1099 Misc Box 17

Hello! and thank you for helping me. 

This is a Contract Employee has been for sometime. 

She has asked me to take State Taxes out for her, I have checked with the State and I have the deposit portion all situated. My question is this. How do I do this in Quickbooks? Because it will be a wash for us.... do I need to add a fee item - income and expense? Do I add her as an employee or just leave her a vendor a allocate her check accordingly. 

Thank you again, Kathleen

RaymondJayO
Moderator

1099 Misc Box 17

Thanks for getting back to us, @khite

 

You can set up your contract employee as a vendor. Then, create an Other Current Liability account to track the money you paid for state taxes when creating a check. However, I'd still suggest consulting your accountant to confirm which account you'll use to ensure your books and taxes are accurate. 

 

Here's how to add an account: 

 

  1. Go to the Lists menu at the top. 
  2. Select Chart of AccountsCOA1.PNG
  3. Choose the Chart of Accounts button at the bottom, then click New
  4. Under the Other Account Types drop-down, choose Other Current Liability account. 
  5. Click ContinueCOA2.PNG
  6. Enter the Account Name and other details. 
  7. Add an Opening Balance if applicable.
  8. Click Save & CloseCOA3.PNG

 

You can check out this article for more information: Chart of Accounts

 

Then, make sure to turn on the 1099-MISC feature by performing the steps provided by JonPril_L above. Once done, you can set him/her up as a vendor. Here's how: 

 

  1. Go to the Vendors menu at the top. 
  2. Select Vendor Center
  3. Choose the New Vendor drop-down arrow, then click New Vendor.
  4. Enter the vendor's name. 
  5. On each tab, enter information as needed.
  6. You can edit the vendor to add more information later.
  7. Click OK.

 

For more information, here's a great article you can refer to: Set Up A 1099 Vendor and Print Forms

 

This will get you going, @khite

 

I'm here anytime you have other concerns. Have a good day. 

Lynndr1
Level 2

1099 Misc Box 17

Thank you for all the responses.  I understand Quickbooks quite well but I was trying to find out if there was a way to have the 1099 prefill the Tax ID box and state letters of WI.  From my understanding there are two states that are required to prefill that information on the 1099 forms with Wisconsin being one of them.  I have had to do corrections for the last 2 years because I forgot about manually putting this information in.   It seems like this is something that has to be done manually. 

KhimG
QuickBooks Team

1099 Misc Box 17

Thanks for getting back to us, @Lynndr1.


Wisconsin and New Jersey are the two states that require their withholding ID on the 1099-MISC Form. At this time, setting QuickBooks to pre-fill the information is unavailable.

 

Refer to this article to know more: Form 1099-MISC for New Jersey and Wisconsin


In the meantime, you have to manually enter the WI withholding ID on every form to avoid penalties. Rest assured, I’m taking note of this and passing it along here on my end. 


While we continue to make your experience with us even better, I recommend checking the newest features of QuickBooks Desktop by following the steps below:

  1. Go to Help.
  2. Click New Features.
  3. Choose either New Feature Tour or What's New.

That should do it. Let me know if you have any other concerns. I’m always here to help. Have a good one!

muravich
Level 1

1099 Misc Box 17

Hi!  I thought I would find a solution here.  Unfortunately, I enter our WI Withholding account into each 1099 form, as you advised and illustrated, however, the number is not printing into the "Account number (see instructions)" field.  Is there another work-around?

Kiala_S
QuickBooks Team

1099 Misc Box 17

Hello @muravich! Thanks for reaching out to the Community about your 1099 form. Since those steps didn't work for you, I'd suggest contacting support directly. That way they can look with you in your account and figure out why that field isn't populating. Here are those steps:

  1. Open QuickBooks.
  2. Go to Help, then select QuickBooks Desktop Help.
  3. Select Contact Us.
  4. Give a brief description of your issue, then select Let's talk and then choose a way to connect.

If you have any other questions, don't hesitate to reply to this chat. All of us here in the Community are happy to help. :)

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