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Level 1


This is the second year that I have to use a paper version of the 940.  QuickBooks total gross wages paid field isn't large enough for a $10,506,748.63 annual payroll amount.  Any thoughts on when this will be fixed??

Not applicable


It's been an issue for 20 years.  Doubt a fix is coming anytime soon.



Hello there, NBT.


I have some insight to provide you regarding your concern about the amount limitation.


QuickBooks Desktop has a limitation when printing payroll forms. It can only print up to $9,999,999.99 only in any of the boxes.


Right now, there's no update yet from the product developers as to when this will be available. I believe the more flexibility the product has, the more it will appeal to the audience.


That said, I'vee added this request to our own internal product enhancement list, which we send directly to them. You can also send feedback by clicking the Gear icon and selecting the Feedback option.


Please get in touch with me here should you have any additional questions or concerns. The Community is always here for you.


Level 1


Has there been any updates in regards to the 940 not printing or printing as 9,999,999.99?  

Kristine Mae
QuickBooks Team


I already saw some requests submitted to our developers, Peggy27.


We're unable to provide the exact date to when this will be added, though. Rest assured, our software developers are already reviewing the feature. 


For now, you'll want to download the 940 form from the IRS website, then manually submit it. 


You can tap me if you have other questions. I'll get back to this thread as soon as I can.



Thomas Frey
Level 1


The year is 2021 and still no fix from Quickbooks for this problem with the 940 only allowing 9,999,999.99 in Total payments to employees.  Seems like Intuit doesn't mind  large employers leaving to find a new software co for accounting purposes.  Had the same issue with turbo tax.  Bummer.  time to leave QB after 18 years as a dedicated customer.

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