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941 Overpayment Correction

I ran my 941 form as usual and it said we owed money from the 4th Quarter.  I went back on all my deposits and in October and December the $ amounts had changed.  I update intuit payroll every time it comes up so what could have happened?

 

1 Comment
QuickBooks Team

Re: 941 Overpayment Correction

Hello there, @firepatios.


Thanks for reaching out to the Community. I’m here to share some information about your 941 liability showing as overdue.


There are several reasons why this can happen. If you have already made the liability payment, there are other possible scenarios:
•    The liabilities were paid but never entered into QuickBooks Desktop.
•    They were paid through the Write Checks screen or through Bill Payment.
•    Liabilities were overpaid in one period and underpaid in a previous period.
•    The paid through the date on the liability check is after the check date.
•    The liability being paid has a paid through date that crosses from one year to the next.


Here are the steps you need to perform if your situation fits with the 3rd scenario.  
1.    Go to Employees on the top menu bar and select Payroll Center.
2.    Select the Transactions tab and click Liability Checks in the left pane.
3.    Double-click on the liability check that was underpaid to compensate for the overpayment in the prior period.
4.    Edit it to cover both periods (the period that the item was overpaid and the period it was underpaid) and click Save & Close.
5.    Choose the liability check that had the overpayment.
6.    To cover both periods, edit the liability period (the period that the item was overpaid and the period it was underpaid).
7.    Hit Save & Close.


However, if the paid through date that is showing on your liability check is after the check date. Follow the steps below to fix it:
1.    Go to Employees on the top menu and select Payroll Center.
2.    Select the Transactions tab and click Liability check in the left pane.
3.    Double-click on the liability check for a period that is appearing in the Scheduled Liabilities window.
4.    Edit the check date so it is on or after the paid through date.


For more details and steps in fixing , please check out this article: Scheduled liabilities show as overdue or in red.


This should get you pointed in the right direction. Please reach out to me if you have any follow up questions. I’ll be here to help. Take care and have a great day ahead!
 

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