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Level 1

Accounts receivable and bank reconciliation

I have several old transactions listed in A/R. These transactions are causing a discrepancy  in my QB balance vs my checking account balance by roughly $23,000. I have reconciled my checking account and I am not sure how to clear out the old transactions listed in A/R without having an impact on my reconciled checking account.  

1 Comment 1
QuickBooks Team

Accounts receivable and bank reconciliation

It’s great to see you in the Online Community, dcc530.

If your company is using the Online Banking feature, match the deposits to the invoices instead of manually adding them in QBO. This is to ensure the payments are linked to the transactions.

This process keeps your Accounts Receivable in order. Since linking the payments to the open invoices will throw off the reconciliation, I recommend checking with an accountant.

They can provide recommendations on how to clear out the old A/R transactions without affecting the reconciled checking account.

For future reference, I’m adding an article that provides an overview of how to review and match downloaded entries: Match and categorize bank transactions in QuickBooks Online.


Keep me posted if you have any clarifications or other concerns. Please know I'm always ready to assist further. Have a good one.

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