Are billable costs an option in QuickBooks Online, Essentials version?

I'll help with your question about tracking billable cost in QBO, 9130-3477-1752-4546.

The Billable Expense feature is currently offered in the QuickBooks Online Plus and Advanced versions. You'll want to upgrade to either of these versions if you already signed up for Essentials. Here's how:

1. Go to the Gear or Settings ⚙ icon and select Account and settings.
2. Proceed to the Billing & Subscription tab.
3. Make sure your payment info is up-to-date.
4. Select Upgrade your plan in the QuickBooks Online section,
5. Review the available plans and then select Choose plan.
6. Follow the on-screen steps to upgrade your plan.

Here's an article about this for more details: Upgrade or Downgrade Your QuickBooks Online Subscription.

Once done, check out these articles on how to use the Billable Expense feature:

• Enter Billable Expenses
• How to Enter Billable Time by Job
• How to Remove a Billable Expense Charge

We're just around the corner here to help you again if you need anything else. Just reply below or post new questions and we'll be glad to answer them for you.

Hi 9130-3477-1752-4546,

Hope you’re doing great. I wanted to see how everything is going about your question with regards to the Billable Expense feature. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime.

Looking forward to your reply. Have a pleasant day ahead!

I received my answer that I have to upgrade from Essentials.  Thank-you!

If I am stuck with Essentials, how do I get an expense we've already paid onto the client's next invoice?

It's not very nice to hide Billable Expenses behind the Plus version. It is something basic that pretty much everyone should have access too who is doing any accounting/bookkeeping. There is nothing in the Plus version for another $30/month that I need that I don't already have in Essentials. I would go back to the desktop version if it wasn't for integration issues with another piece of software I use.

The work around that I just came up with for myself is to create a Delayed Expense for the customer.

When you create a new invoice for the customer you can select and add the Delayed Expense to the invoice. The expense does not show up in the balance though on the Customer view list for me at least.

I have just transferred my company file from a desktop version to Essentials. I vehemently agree with bdphaneuf. It is ironic that Essentials has the added feature: "Track billable hours by client or employee and automatically add them to invoices." but you cannot add other expenses to invoices. Any office that charges hours, ALWAYS has other billable expenses to charge the customer. Without going any further, this is a good reason to include billable expenses in the Essentials version of QuickBooks. I am sure there are many other users in the exact same predicament. As bdphaneuf said the features at the next level have no additional value for us.  Please add this feature.

Hello there, Jonny.

Thanks for joining the thread and sharing your observation about the features in QuickBooks, @myuserid2.

We recognize the need to be able to have additional preferences for our QuickBooks Essentials. Every version of QuickBooks have different set of features available. While the feature you're looking for is not available in the current plan ou have, the only way out is to have your service upgraded.

See the features available in your product here: QuickBooks Online Comparison

Also, I want you to know that it is important for us to know your business needs. The changes in the program are released based on certain several factors, so we welcome product suggestions to help improve our services. We're unable to provide the turnaround time on when new features are released in QuickBooks, since this is handled by the Developers Team.

Please know that you can share your suggestion within the program through sending a product feedback. Follow the steps below in a web browser:

1. Click the Gear icon and choose Feedback.
2. Enter your suggestion for our engineers on the Feedback box.
3. Once done, press Next to send it.

To be updated with the recent and upcoming changes for QuickBooks products, visit these sites:

• QuickBooks New Features and Innovations
• What's New in QBO?

If you need further help with the processes and features in QBO, please let me know in the comment below. I'll be right here to share some more information about QuickBooks tasks. Have a nice day!