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ahmed elmosalamy
Level 1

assembly item in a manufacture please help urgent

I have an issue: once I build an assembly product to send all material to the production line QuickBooks adds it at once to stock as a finished product although it is still in production not finished yet? the workers maybe need one week to finish ( as an example) and I need to be updating with real material and real finished products qty, please help me how I solve this problem.

as example:

* I will build 10 pcs from item" X " so it will  need10 pc from item" Y" and 10 pcs from item "Z".

* I  sent material needed "Y " and "Z" to production manager to manufacture in 5 days.

* but QuickBooks build it at once and add it to the finished product as 10 pcs "X".

* production produces 2 " X" daily.

so always my stock for the finished product is wrong and I can't track.

please help me with what I can do? 

3 Comments
Angelyn_T
QuickBooks Team

assembly item in a manufacture please help urgent

Thank you for the detailed information, @ahmed elmosalamy.

 

I'm here to take care of your concern today and guide you on how to properly build an assembly in QuickBooks Desktop (QBDT).

 

First, create an assembly item, and add the materials or items it composes under the Bill of Materials section. Once completed, you're now ready to build an assembly.

 

To create an inventory assembly type of item:

 

  1. Go to the Lists menu, then select Item List.
  2. Click on the drop-down arrow, then New.
  3. Choose Inventory Assembly as type, then add the name and the income account.
  4. Add the materials under the Bill of Materials field.
  5. Hit OK once finished.

After that, you're now ready to build an assembly:

 

  1. From the Inventory tab, tap on Build Assemblies.
  2. Choose the item on the Assembly Item drop-down.
  3. Add the quantity you want to build.
  4. Click on Build & Close.

For additional guides about building and creating assemblies in QBDT, you may check out these articles:

 

In case you need to reorder components from your vendor, you can send a purchase order to them. Then, track the items you receive.

 

Please let me know how else I can help you with your assembly item. I'm always here to help. Have a good day!

ahmed elmosalamy
Level 1

assembly item in a manufacture please help urgent

Dear Angelyn,

thank you for your quick reply.

really I did that all before and know it very well but please read my question again 

 

MirriamM
Moderator

assembly item in a manufacture please help urgent

Hello again, ahmed elmosalamy.

 

To isolate the issue, let check the assembly if it wasn't close by selecting the Finished Assembly Inventory drop-down. If it wasn't, a data integrity issue could be the reason why it shows as finished when it's not. In this case, let's run the  Verify Rebuild Data tool that helps identify and repairs data issues within your company file. Here's what you'll need to do:

 

  1. Click File.
  2. Go to Utilities, then choose Verify Data.
  3. If QuickBooks detected no problems, there's no further action needed. If you receive a message, "Your data has lost integrity", the file is damaged. Just continue to Rebuild Data to correct the problem.
  4. When you Rebuild Data, you'll receive a message to back up your company file, just click OK. The utility starts as soon as the back up is finished.
  5. Click OK when you get the message "Rebuild has completed".
  6. Run Verify Data again to check for remaining data damage.

For more details about the Verify/Rebuild process, check this article: Verify and Rebuild Data in QuickBooks Desktop.

 

Once done, check to see if everything is working now. 

 

You'll also want to visit this link for more troubleshooting steps: Fix data damage on your QuickBooks Desktop company file.

 

Please let me know how things go on your end. I want to ensure this gets resolve for you. Take care.

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