Billing mileage to customers as an expense using QB Oline Plus

Hello there, welcome to the Community, @McGibbets. 

You're already on the right track in setting up your accounts and billing your mileage to customers using QuickBooks Online (QBO). Let's also enable or check the Track billable expenses and items as income option so you can assign your transactions to the appropriate account every time.

Since you've already activated the Make expenses and items billable feature, you're appropriately passing your mileage back to your clients. You'll only need to check the Track billable expenses and items as income options so you can assign them to the account you want. Here's how: 

1. Go to the Gear icon.
2. Select Account and settings.
3. Go to the Expenses menu.
4. Click anywhere in the Bills and expenses section to open its content.
5. Check the Track billable expenses and items as income option.
6. Select Save. 

To further guide you in billing your customers for an expense and how you can link the billable expense to your customer's invoice, please refer to this article for the complete guide: Enter billable expenses.

Also, you may want to check out this article as your reference in tracking and managing your expenses using QBO: Enter and manage expenses in QuickBooks Online.

Please don't hesitate to let me know if you have other mileage concerns or questions about billable expenses in QBO. I'll gladly help. Take care, and have a great day, @McGibbets. 

Rea,

Thank you for your help. I have now checked that box up and its set for single account. I think I have it sorted except for a couple items

• I was using items details in the Expense transaction because it was easier to use as it allowed me to use the qty and rate function I was putting total mileage driven as the qty and the rate as the IRS rate .585 after watching the video the item details are only for when you have purchased products/services from another vendor is that an absolute??
• Second and this is my most difficult to understand when I create the expense transaction  payee and payment method area I leave blank. Under payment account it did not make sense to use my bank or my Anex business card as in reality no money really comes out of those for mileage so I setup an account called Mileage Asset - Other Current Asset and use that as the payee account does that seem correct??? 

Thank you again for the help and quick response.

I appreciate your help adding other expenses besides mileage have been a non issue for me. I will reach out to my accountant on the second part.

Thanks again have a good weekend

McGibbets - Did you get this figured out? I have the exact same question for your same scenario. Mileage reimbursement is showing up as job income but I do not see the expense to offset it in P&L. Not sure if I am missing a step.