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cjnealanderson
Level 2

donation checks

How do I enter a donation check that was dated 2023, but not deposited until 2024?  I need it to be included in the donor's 2023 total.

Solved
Best answer January 11, 2024

Best Answers
FateCandylaneT
QuickBooks Team

donation checks

I appreciate you reaching out to us here, cjnealanderson. Let me share inputs to help you manage donation checks in your account to include them in your 2023 totals.

 

When entering donation checks in your account, this won't affect the data as to when the transactions were created (the date you recorded the entry) vs. the posting date (the date received by your account). You'll have to ensure to include the previous month's transactions when reconciling your account.

 

Moreover, you can start reconciling your account to make sure your books stay accurate and balanced: Reconcile an account in QuickBooks Desktop.

 

I'll be around in this forum if there's anything else you need further assistance with when managing transactions in your account. Feel free to leave them in the comments below. Keep safe and have a good one!

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BigRedConsulting
Community Champion

donation checks

The best way is probably to use a sales receipt to record the donation on the donation date, and then include it in the deposit on whatever day you deposit the donation, and then the deposit date doesn't have any impact on your donation records.

View solution in original post

5 Comments 5
FateCandylaneT
QuickBooks Team

donation checks

I appreciate you reaching out to us here, cjnealanderson. Let me share inputs to help you manage donation checks in your account to include them in your 2023 totals.

 

When entering donation checks in your account, this won't affect the data as to when the transactions were created (the date you recorded the entry) vs. the posting date (the date received by your account). You'll have to ensure to include the previous month's transactions when reconciling your account.

 

Moreover, you can start reconciling your account to make sure your books stay accurate and balanced: Reconcile an account in QuickBooks Desktop.

 

I'll be around in this forum if there's anything else you need further assistance with when managing transactions in your account. Feel free to leave them in the comments below. Keep safe and have a good one!

cjnealanderson
Level 2

donation checks

If the CPA wants me to close the books for the end of 2023, will doing it this way as normal affect that?

BigRedConsulting
Community Champion

donation checks

The best way is probably to use a sales receipt to record the donation on the donation date, and then include it in the deposit on whatever day you deposit the donation, and then the deposit date doesn't have any impact on your donation records.

cjnealanderson
Level 2

donation checks

Thank you both!

carmg
Level 1

donation checks

How would having a receipt in 2023 and a deposit affect the P & L for dec 2023 and Jan 2024?

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