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Level 1

Expenses showing under the wrong vendor

I made journal entries for several expenses incurred.  However, when I run a expense report by vendor, one vendor in particular is showing expenses that were not assigned to it.  What am I overlooking?

6 Comments
Highlighted
Level 8

Expenses showing under the wrong vendor

For starters, vendor invoices should be input via Accounts Payable not General Journal Entries.  On the report where you see incorrect vendor on that transaction, go to that transaction to look at what was input.  Should be able to double-click on amount shown in report and "drill-down" to see the original transaction and that is the source where the entry came from so they should match up.

Highlighted
Moderator

Expenses showing under the wrong vendor

Hello there, @born2bablessing

 

I'll add some information from what @Teri answered. 

 

Drilling down the expense by vendor report will allow you to see the original transactions. This way, you can review them if there are no expenses showing. 

 

If there are expenses, you can change them to the correct posting accounts. By doing so, the expenses will not show on the wrong vendor. 

 

Stay in touch with me how it goes on your end, @born2bablessing. I'll be a lookout on your response so I can help you out whenever I can. Have a great day! 

Highlighted
Level 1

Expenses showing under the wrong vendor

There was nothing wrong with my journal entry.  Unfortunately, somehow QuickBooks crashed and my data got corrupted.  Their support team had to fix my issues.

Highlighted
Level 1

Expenses showing under the wrong vendor

Actually there was nothing wrong with my journal entry.  Turns out the data in QuickBooks somehow got corrupted.  I had to have the support team fix.

Highlighted
Moderator

Expenses showing under the wrong vendor

Thanks for getting back to us, @born2bablessing.

 

I'm happy to know that this has already fixed.

 

Please post again here in the Community or leave a comment on this thread should you have any other questions or concerns. Cheers!

Highlighted
Level 8

Expenses showing under the wrong vendor

Great to hear that you got a solution quickly.  Doing journal entry would not corrupt data of course. Most accounting systems advise not to do AP via General Journal entries for multiple reasons since in many cases you lose system functionality, features of the system designed specific to AP or AR, but that you may not even be aware of until later or when needed so I just mentioned to share that.  I am sure there is a list somewhere for QB that you might want to check out at some point. My goal was to make sure you knew about "drill-down" since it is a great tool in the system to help you out.

Even in ancient times with accounting on paper there were separate journals for AP, AR, etc. where General Journals are intended for entries that do not belong in any of the more specific journals.  

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