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Level 1


I'm new to Quickbooks and I'm trying to enter expenses that we use our debit card for, for example, GAS.  Every tutorial I look up online seems to point to older versions where there's an "EXPENSE" section.


In the new 2019 version, am I entering all of these types of transactions as a bill under the expense tab, then I go in and "PAY BILLS" later from checking since a debit card was used?

5 Comments 5


Welcome to the QuickBooks Community space, Tiffany-BlackLevel.


You got it right!. You can enter the transactions under Bill.Then, you can pay the bill from your checking account.


Here's how:

  1. Click the Home tab, then click Enter Bills.
  2. On the A/P ACCOUNT drop-down, choose Accounts Payable.
  3. Enter the necessary information.
  4. Under the Expenses tab, choose Credit Card Charges
  5. Click on Set up if the credit card is not on your account list, then Continue.
  6. Fill out the necessary information.
  7. Click Save & Close.
  8. Enter the amount.
  9. If you are tracking this expense account as billable, enter the Customer Job, and mark check the BILLABLE column.
  10. Click Save & Close.

Once done, you'll want to check on how to pay the bills.


Don't hesitate to leave a comment below if you have further clarifications. Have a good day!

Mohammad Fazial s
Level 1




1.  What does that Expense Voucher means?? (when i can use that?)             

2. I am always buying material using petty cash or making cash/ Bank payment on time.

    What is the entry for me (Bought stationary for USD-100 and paid simultaniously, what is the entry and where it will effect??)

Not applicable


Hi there, Mohammad Fazial s.


Expense Vouchers are used to request reimbursement for expenses you’ve made on behalf of the business/company. Usually, this is used for business travel expenses. 
On the other hand, you can create a check transaction in QuickBooks Desktop. This is used when you want to recognize an expense and record payment all at once. Here’s how to create check:

  1. Click Banking at the top. 
  2. Select Write Checks. 
  3. Enter necessary information. 
  4. Click Save & Close. 

Drop by again if you have other questions about QuickBooks. 

Level 1


Debit Stationery items $100    -

Credit Cash / Bank          -    $100


Where expenses increase in P/L Account or Income Statement

& Cash / Bank (Current Asset decrease} in Balance Sheet or Financial Statement

Level 1


Debit Stationery items  $100

Credit Cash / Bank                 $100


Where expenses increase & Cash / Bank (Current Asset) decrease

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