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Level 2


Hello Community, 


I work in a company that sells trucks and trailers.   

we have clients that we finance some of the amount 

they  give a down payment and the rest we finance  , with 13% of interest . 

they make monthly payments ,  including the interest there. 

 I call them in house financing,   but still don't know  how to add this on QBO 

i need to do reports for only this type of customers  showing  that they have monthly payments ,  

i don't know is there's an option to select on the invoice,   that this customer has monthly payments and select the date for the payment . 

i hope somebody can help me ,  or maybe there is a phone number to call and get help doing this .




3 Comments 3
QuickBooks Team


Welcome to Community, @marely.


I have an idea of how you can record your in-house financing in QuickBooks. First, you'll need to create an item for the truck financing and the interest. Then, you can make a recurring invoice transaction until your customer gets fully paid. Let me walk you through how.


To create the interest item:


  1. Go to Gear at the top, then select Products and services.
  2. Tap the New button. Then choose Service.
  3. Enter the Name field as "Interest" (or your desired name preference) and the Income account where you track your interest.
  4. Hit Save and close. Repeat steps 1-4 for the truck financing item. You can use the Non-Inventory type for it.

After that, create a recurring invoice transaction. Here's how:


  1. Go to +New, then tick Invoice.
  2. Enter your Customer and other invoice details.
  3. In the Product/Service section, add the in-house financing and the interest item and their Amount.
  4. Scroll down and pick Make recurring.
  5. In the Recurring Invoice page, you can choose a schedule of Interval, Start, and End date.
  6. Click Save template. See the attached sreenshot below.



With these steps, you're able to record your customer's monthly payment and interest in QuickBooks. Need more info? Check out this guide: 


For future reference, let me share this guide to help efficiently handle customer transactions. From there, you'll find links about processing payments, creating a refund or credit, record bounced check, etc: Sales and customers.


If you still have questions or concerns, feel welcome to message me anytime. I'll be happy to answer them for you. Have great day ahead.

Level 2


Hi thanks for the answer.,    

but i don't think recurring invoicing will work for this type of clients,  ( i do use recurring invoicing for other things)    because they need the invoice with the complete amount and  when they make a payment they need to know they balance they owe .


the clients  give me checks to deposit all months . 

can i register the checks on QBO on deposit funds? 

and still show the current balance on invoice to the customer?

without showing paid.  


other thing, on the customer info / Payment and billing / TERMS ( i  register IN HOUSE FINANCING) 

is there any way i can have a custom report only for the customers i select this ? 











Hi @marely,


Thank you for your prompt reply, as well as for sharing additional information on your situation. 


What I can suggest is to use progressive invoices. It allows you to split an estimate into as many invoices as you need, which meets your needs.


Follow these steps to enable the progress invoicing feature:


  1. Go to the Gear icon. 
  2. Select Account and settings.
  3. Click the Sales tab.
  4. Look for the Progress Invoicing section, then tap the Edit (pencil) icon. 
  5. Tick the Create multiple partial invoices from a single estimate box.
  6. Hit Save, then Done.

Open this article to proceed further: Set up and send progress invoices in QuickBooks Online. Scroll down to Step 2: Create a progress invoice template to continue.


If you use the Projects feature in QuickBooks Online (QBO), you can include your estimates. You can later use them to create progressive invoices. Check out this article: Add project estimate summaries to a progress invoice.


Let me know if you have other concerns. I'll be glad to provide further assistance. 

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