For QB online, how do I set up different printers for different actions? (I need to print my checks from one printer and all other actions from another printer.)

Glad to have you here in the Community, leslie9.

I can lend a helping hand in setting up different printers for different actions in QuickBooks Online.

Once you're done printing the checks from one printer, you can choose another when printing other forms in QuickBooks Online as well.

Here's how:

1. Click the Print icon.
2. Click the drop-down arrow and choose a different printer.
3. Hit OK.

You'll see some screenshots outlining the steps above.

That's it. You can use different printers by following the steps above. You may find this article helpful: How to troubleshoot printer problems in Windows.

If you'd like to go through this over the phone, you can call our dedicated team who will be happy to assist you. 

1. Click (?) Help at the upper right corner.
2. At the bottom, click on Contact us.
3. Type in your concern then hit Continue.

I'll be around if you need further help with printing checks n QuickBooks Online. Have a great rest of your day.

I have a printer set as default, but when i bring up the pdf file - that printer does NOT show up on drop down at all.

Hello there, @SueV5.

Thank you for posting your concern here in the Community space. I'm here to help you with your printing concern. 

First, let's start with reviewing your printing setup and make sure that your Adobe Reader/Acrobat is updated.

If you're experiencing the same thing, let's do a browser troubleshooting process to refresh your browser and delete files that are affecting the browsing and printing performance.

Here's how:

Access your account using a private browser or incognito. You can either use these shortcut keys:

• Google Chrome: Ctrl + Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Microsoft Edge: Ctrl + Shift + P
• Safari: Command + Shift + N

If the issue persists, let's go back to your main browser and clear its cache. Stored cache files have been known to cause unexpected issues within QuickBooks.

Furthermore, I'm adding this article as your guide if you encounter other printing issues in QuickBooks Online: Fix QuickBooks Online printing issues on browsers for Windows.

Please let me know how it goes by dropping a reply below. I'll be here to assist you in any way I can.

@Rose-A  RE: I can lend a helping hand in setting up different printers for different actions in QuickBooks Online.

That's a good start, but then you didn't actually explain how to set up different printers for different actions in QuickBooks. You know, like in desktop where each type of thing you print can be set up with a different printer - and options for that printer are also saved.

Instead, all you did was show how to pick a different windows printer each time you print something, which is not what the OP asked for.

Yup

no answer it seems

I haven’t figured out how to do it.

Definitely a step back from the Desktop version and a good way to ruin some checks if you’re distracted

Your feedback is valuable, and I’m here to share information about printing checks in QuickBooks Online (QBO), @Longandlost.

Currently, the option to set up different printers for different actions is unavailable in the QBO version. Also, the printer options are managed through your browser’s print settings rather than within the application itself. Unlike QuickBooks Desktop, which can remember specific printer options for different tasks, QBO relies on your browser’s print settings.

To work around this, make sure your printers are installed on your computer. Then, each time you print checks or other documents in QuickBooks, select the appropriate printer for that action and adjust settings as needed. 

If you encounter problems when printing, check out this article for fixes: Fix QuickBooks Online printing issues on browsers for Windows.

I would appreciate it if you could keep me updated by leaving a comment below. Rest assured, I am available at all times and ready to offer the necessary assistance if you have more questions or any QuickBooks concerns.