It's nice to see you in the Community, arretx.
I can see that the end of support for Less Secure Apps in Google could create challenges for sending emails from QuickBooks Desktop (QBDT). I'm here to provide you with an alternative solution allowing you to utilize the email feature.
Based on the scenario, you have the option to make use of the Web Mail feature to continue your business workflow. However, discontinued products will no longer have access to our online services, such as eInvoice (invoices with payment links), merchant service deposit, payment processing, and more.
To delve into more details about the service discontinuation, including the affected services and features, this article provides comprehensive information: QuickBooks Desktop service discontinuation policy.
If you're considering switching to a newer version of the desktop program, here's a link that provides all the details regarding the transition: Upgrade QuickBooks Desktop Pro, Premier, or Enterprise.
When you're ready, let us proceed to enable the Web Mail function. Start by changing the settings of your current Gmail account to utilize the secure webmail service.
Here's how:
- Turn on 2-step verification for your Google account.
- Open QBDT and head to the Edit menu at the top bar to select Preferences.
- Choose Send Forms and go to the My Preferences tab to select Web Mail.
- Select your Gmail User ID and click the Edit button.
- Select Use enhanced security and OK. We’ll also ask you to sign in to your Intuit account to complete the process.
- Your Gmail sign-in page will display.
- Log in and grant Intuit access.
Next, set up secure webmail when you first add Gmail. For detailed instructions, go directly to Scenario 2 in this article: Set up enhanced security in Gmail for QuickBooks Desktop.
I have gathered a range of resources that address topics related to sending sales forms, and statements, and configuring the email service. Furthermore, you'll find online tutorials that can help you easily get around QBDT. I suggest exploring each link to access detailed information about the entire process:
If you have any questions regarding emailing transactions or configuring the Web Mail function, don't hesitate to reach out to me again. I will be delighted to provide the support you need. Have a great day ahead, arretx.
