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Davidtaos
Level 3

How can I save my QB company file or data to view when I close my business and no longer pay for a subscription to QB desktop?

I recently found out that when you quit paying for your yearly subscription to QB, that I will no longer be able to look at any of my data. That is all of my business that has been on QB since 2005. Every time that I have saved my file on an updated version of QB, it has reformatted the data so that it cannot be opened with any previous version of QB. That means that I can't open it even with the same year QB if one version hasn't been updated. o I definitely can not open any files from any previous year. I guess this all changed in 2022. In 2021 and prior we owned the programs and could save the previous year and open it later with a program that we owned. WE NOW JUST RENT THE PROGRAM AND WHEN WE QUIT PAYING WE LOOSE ACCESS IMMEDIATELY WITH THE DESKTOP VERSION. Does anyone have any ideas how to deal with this?

3 Comments 3
JamesAndrewM
Moderator

How can I save my QB company file or data to view when I close my business and no longer pay for a subscription to QB desktop?

I appreciate you for dropping by the Community, Davidtaos.

 

I'll share information about exporting your company files. 

 

There are various ways to get your data from QuickBooks Desktop (QBDT). The first is creating a backup for your company file. However, gaining access to the backup date will need a QuickBooks app to restore your company file. The other way around is to export your data into an Excel file. 

 

You can use the export feature in QuickBooks Desktop to create a copy of your company file. Exporting your company file can be used if you want to access your data on a computer that does not have QuickBooks installed. Or if you create a backup of your data in a different format.

 

To export your company file in QuickBooks Desktop, follow these steps:

 

  1. Open QuickBooks and go to the File menu.
  2. Select Utilities and then choose Export.
  3. In the Export window, choose Export all data and then click Next.
  4. Select the location where you want to save the exported file, and then click Save.
  5. Enter a name for the exported file and then click Export.

 

You can also check out this article for more ways of exporting your data. Please refer under Ways to import and export info in QuickBooksImport and export data in QuickBooks Desktop.

 

If you decide to subscribe again to QBDT, you can restore your company file by referring to this article: Restore a backup of your company file.

 

Feel free to reply to this post if you need further assistance. Have a great day ahead!

Fiat Lux - ASIA
Level 15

How can I save my QB company file or data to view when I close my business and no longer pay for a subscription to QB desktop?

@Davidtaos 

I noticed you asked the same question more than once since December 17

Davidtaos
Level 3

How can I save my QB company file or data to view when I close my business and no longer pay for a subscription to QB desktop?

Dear Fiat,

Although the answer you gave me to copy my data might work, It seems that there are many ways to be able to copy my QB data so that I can read it without QB. I am Just looking for more suggestions that are easier and better. I feel like there are a lot of QB users out there that are just finding out that they also won't be able to view any of their QB data when they quit paying for the program subscription. And Necessity is the mother of invention. Maybe some one else has come up with a better way. I have found some ways to get some data but not what I should be able to get. Thanks!

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