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Best answer December 26, 2018
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Thanks for getting back to us, Michelle2018.
Allow me to jump into this thread and add some information to the awesome answer provided by @john-pero.
As what @john-pero mentioned above, the income account is linked to the products/services you sell. The invoice doesn't have a specific field where you can select a particular income account.
Once you set up a product or service items, QuickBooks Desktop will ask you to select an income account (see screenshot below). This will be used to track and handle each transaction, so they'll translate to your Profit and Loss report.
All you need to do is create an invoice, then select the item you want to use. The program will automatically post it to the income account you've initially designated to the item. For a visual reference, I've created a workflow of how QuickBooks handles those in the second and third screenshots below.
To create an inventory or service item:
- Go to Lists at the top menu bar, choose Item List.
- Right-click the page and select New.
- Enter necessary details, then pick an Income account in the Account drop-down.
- Click Ok.
Should you want to review how the accounts work in the background, open the Transaction journal within the invoice:
- Open the invoice you've created.
- Select Reports at the top of the page.
- Click Transaction Journal (see screenshot 4).
Here's a link to our QuickBooks blog about understanding items in QuickBooks:
Understanding Items in QuickBooks
These steps and resources can give you an overview of how the program manages your transactions.
Please know that you can always count on me if you need help with anything else. I'll be around, anytime.
Thanks for getting back to us, Michelle2018.
Allow me to jump into this thread and add some information to the awesome answer provided by @john-pero.
As what @john-pero mentioned above, the income account is linked to the products/services you sell. The invoice doesn't have a specific field where you can select a particular income account.
Once you set up a product or service items, QuickBooks Desktop will ask you to select an income account (see screenshot below). This will be used to track and handle each transaction, so they'll translate to your Profit and Loss report.
All you need to do is create an invoice, then select the item you want to use. The program will automatically post it to the income account you've initially designated to the item. For a visual reference, I've created a workflow of how QuickBooks handles those in the second and third screenshots below.
To create an inventory or service item:
- Go to Lists at the top menu bar, choose Item List.
- Right-click the page and select New.
- Enter necessary details, then pick an Income account in the Account drop-down.
- Click Ok.
Should you want to review how the accounts work in the background, open the Transaction journal within the invoice:
- Open the invoice you've created.
- Select Reports at the top of the page.
- Click Transaction Journal (see screenshot 4).
Here's a link to our QuickBooks blog about understanding items in QuickBooks:
Understanding Items in QuickBooks
These steps and resources can give you an overview of how the program manages your transactions.
Please know that you can always count on me if you need help with anything else. I'll be around, anytime.
Hi there, @Karen9956.
I'm here to help share additional information about the Income Account when adding item under the Item List.
When creating a new item under the Item List in QuickBooks Desktop (QBDT), all active accounts will show up under the Income Account section or drop-down arrow. As of now, the only option to reduce the list of accounts from there, is to make the accounts inactive or delete the accounts under the Chart of Accounts.
However, if wish not to make the accounts inactive or delete the accounts, you can just simply type in or search the name of the account in the field to locate or select the account directly. You don't need to scroll up/down to look for the correct account.
You can see attached screenshots for additional reference.
On the other hand, to learn more about adding, editing, and deleting items in QBDT, you may check this article: Add, edit, and delete items.
Please don't hesitate to add a post/comment below if you have any other QuickBooks questions, I'll be always here to help you however I can. Have a great day ahead!
Thanks for getting involved with this thread, econnolly.
I can certainly understand how an ability to select an income account for each line item while creating an invoice could be useful and have submitted a suggestion about it as of today.
You can also submit your own feedback while using QuickBooks.
Here's how:
- In the top menu bar, go to Help, Send Feedback Online, then Product Suggestion....
- Choose a Type of Feedback and Product Area (optional) from your available drop-down menus.
- Enter any suggestions/feedback in the Here is my suggestion: field.
- If you'd like, include your name/email in the My name is: (optional) and My e-mail address is: (optional) fields.
- Select Send Feedback.
Your feedback's definitely valuable to Intuit. It will be reviewed by our Product Development team and considered in future updates. You can stay up-to-date with the latest news about your product by reviewing Intuit's Product Updates webpage.
For the time being, you can use the workarounds mentioned by my colleagues in this thread. You also have the option of checking our QuickBooks App Store for apps which may be able to help you achieve what you're looking to accomplish.
If there's any additional questions, I'm just a post away. Have a lovely Friday!
