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October 5, 2022
Question

How to record inventory when used internally

  • October 5, 2022
  • 7 replies
  • 37 views

Hi, 

 

Example: (used car lot) we have a set of tires in stock, which we normally stock to resell, but we need to “sell” (expense) a set to a used vehicle that we have for sale. 

What’s the best way to handle this? 

7 replies

Level 8
October 5, 2022

I'll guide you in handling that, Ibefunk.

 

You can combine inventory parts in QuickBooks Desktop to build and track the finished goods that you sell. Based on your example, you can set up the tires as inventory parts if you track their quantity. If you don’t track them, use non-inventory parts. For components that involve charges and fees when building, you'll have to set them up as other charge items

 

After that, add the bill of materials using an inventory assembly item. Once you're ready to combine or assemble the items, just follow the steps below:

 

  1. Go to the Inventory menu, then select Build Assemblies.
  2. If you don't see this menu, go to Vendors and select Inventory Activities>Build Assemblies.
  3. Select the product you want to build from the Assembly Item drop-down menu.
  4. Review the quantity on hand, quantity needed, and other information.
  5. Enter the quantity needed to assemble the final product.
  6. Add a memo as needed, then click Save and Close.

To learn more about how to set up items you assemble using components, you can read this article: Track the products you manufacture.


If you have any other inventory management questions, feel free to leave them below. I"ll get back to you as soon as I can.

IbefunkAuthor
October 5, 2022

That seems cumbersome. Is it not cleaner to do an invoice at $0.00 to a customer set to “used inventory” or another expense?

QuickBooks Team
October 5, 2022

Hi there, @Ibefunk.

 

I want to ensure this gets resolved for you. But since every business is unique, I recommend consulting with your accountant. They can provide more expert advice in dealing with this situation. You may use our Find an Accountant tool if you don't have one.

 

To learn more about handling your inventory transactions in QuickBooks Desktop, see this helpful link: Manage your inventory, products, and services in QuickBooks.

 

If you have any other questions about inventory tracking or QuickBooks, let me know by adding a comment below. I'm more than happy to help. Have a good day.