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Level 1

Inventory and Vendors

Hello I work for a Fish Company with a lot of different income revenues.

We wanted to find a way to record current inventory/purchases of seafood through billing to at least show our last cost of whatever seafood product it may be, I found how to do this, by enabling inventory within QuickBooks and making inventory items for all our seafood purchases, this way we can track how many pounds we bought at what date for what price.

The problem with this, and it's a minor one, is that now whenever I enter a bill that is non-seafood related(which is about 75% of them), it defaults to the "items" tab instead of the "expenses" tab.


This is very annoying as you have to take your hand off your keyboard, and select the "expenses" tab to be able to enter bills you aren't tracking through QuickBooks inventory.

Is there any fix to this? I figured when hitting "Receive inventory with bill" it would default to the items tab and then when hitting "enter bills" it would default to the expenses tab, but it doesn't do this. 

No matter what you hit to enter a bill it always defaults to "inventory" tab and is very annoying as each bill you have to manually click to "expenses"

Please let me know if there's any fix to this, I assumed you could maybe set specific vendors as inventory vendors or something along that line but I'm unable to find anything.


1 Comment 1
QuickBooks Team

Inventory and Vendors

I'm glad to help you with your Expenses tab, @Fishmarket1001. Let me share more information on this. 


The QuickBooks Desktop operates in sticky mode, the last tab you've selected when entering bills or receiving items, so the next time you open it will show the previous tab you've selected.


Furthermore, after closing and reopening QBDT, it should reset to the default Expenses tab. To fix this unusual behavior, I suggest that we update your QuickBooks Desktop to the latest release. Here's how: 


  1. Open QuickBooks Desktop.
  2. Press F2 (or Ctrl+1) to open the Product Information window.
  3. Check your current version and release.

See if you have the latest release available for your QuickBooks Desktop version:


4. Update your QBDT, sit back, and wait for the update to complete.

 5. After the update, close and reopen the program and wait for the new version to be installed. 


After completing the previous steps, we will run QuickBooks Toolhub to check for any errors following the installation of the new version.


I'll share this article to help you manage your QBDT program after installation of the new version: Update your company files to a new version of QuickBooks Desktop.


Let me know if you still have concerns about your expenses and bill format. Have a great day. 

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