invoice in January 1and show work for December

Hello, ArcticFox60. I'll guide you on how to invoice your customer that is dated for next year so that it won't mess up your book.

When invoicing a customer with a future date, it's essential to handle it properly to avoid any confusion or errors in your bookkeeping. One way to handle this is to receive payments using Undeposited Funds (12/28/23) and deposit the Payment later (1/2/24). I'll show you how to do it:

1. From the QuickBooks Home page or the Customers menu, select Receive Payment.
2. In the Received From drop-down, select the customer's name.
3. Enter the Amount received.
4. Make sure the date is correct, then choose the Payment method.
5. Choose the invoice or invoices you'd like to pay. 
6. In the Deposit To section, make sure Undeposited Funds is selected.
7. Tap Save & Close.

By default, payments are deposited to an account named Undeposited Funds. Please refer to this article for more detailed steps on depositing it to Undeposited Funds: Deposit payments into the Undeposited Funds account in QuickBooks Desktop. 

Once you have saved the payment, you can go to the Make Deposit window and deposit them into your bank account on a future date. 

I'll add this article that tackles reconciling in QBDT to ensure your accounts are balanced and accurate: Reconcile an account in QuickBooks Desktop.

Don't hesitate to get in touch with us if you need further assistance with managing transactions in QBDT. The Community is always available for you. Have a great day ahead.

Hello AileneA

thank you for your feedback. So what yoy are saying is to invoice on 1/24, but receive payment as of 12/28 and to depost into undeposited funds.

Now, I have read about 'Accrued Revenue' and 'Work In Progress (WIP) to handle such scenarios.

Would that eb an option and how would I enter it.

Again, I just want to show on financial reports that work has been done in December, but I cannot Invoice in Dec, but rather January of 2024. Thank you

Hello AileneA
thank you for your feedback. So what yoy are saying is to invoice on 1/24, but receive payment as of 12/28 and to depost into undeposited funds.

Now, I have read about 'Accrued Revenue' and 'Work In Progress (WIP) to handle such scenarios.

Would that be an option and how would I enter it.

Again, I just want to show on financial reports that work has been done in December, but I cannot Invoice in Dec, but rather January of 2024. Thank you

Hi ArcticFox60,

Allow me to step in to provide more insights about your invoice with a pushed-back date.

This is more of keeping accurate records versus trying to accommodate the request of your client. I would recommend getting advice from an accounting professional so they can provide advice on how to manipulate your records. Journal entries might be needed to pull your accrued sales to December 28 in Accrual basis.

Please understand that we can only provide the conventional way to record your sales transactions. Anything extraordinary is beyond of our scope of support. However, if your accountant has instructions that you find challenging to replicate in QuickBooks, just let me know so I can assist you.

Take care and have a good one!

@ArcticFox60 

How do you invoice your customer?  Do you send email attachments or do they pay using QB payments or ???  If you send them an electronic/physical copy of the invoice, you could date the invoice in January and, after they receive it, change the date to December.