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Level 2

Invoices

Good morning! I have a question about creating an invoice. We have a client we are making products for, but there are also several items we are simply being reimbursed for-- taxes/customs fees/shipping costs, etc. What is the best way to categorize these line items? They are not inventory and the non-inventory' forces me to check that I am selling this to my customer, but that is not the case. Any feedback?

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Best answer February 29, 2020

Best Answers
Highlighted
QuickBooks Team

Invoices

Hey there, @pial

 

I hope you're enjoying your Friday. 

 

I have a suggestion that you can use for this. I recommend recording these as an expense. You can take each of the items you listed above and enter them as a category expense rather than an item expense. Then you could mark them billable with no mark-up rate. This way, your able to add the Expense to the Invoice but not have to enter as a product and service. 

 

Here's how you can record this in QuickBooks:

 

1. Click the +New button at the top and choose Expense. 

 

 

2. Under category, pick the expense account for these items.  

 

 

3. Enter the amount and check Billable. Then, pick the name of the customer you will invoice for these charges. 

 

 

4. Save and close the Expense. 

5. Create a new invoice by clicking the +New button and choosing Invoice. 

 

 

6. Choose the customer that you added in the Expense, and a side menu will appear on the right-hand side of the page. Find the Expense and click Add. 

 

 

7. On the pop-up, select Copy to invoice

 

 

8. Fill out the rest of the Invoice as usual. Then, Save and close

 

That's all there is to it. I also recommend reaching out to your accountant to ensure this is the best course of action for your business. Please let me know if there's anything I can do for you or if you have further questions. Take care and have a good one! 

 

 

 

 

 

 

View solution in original post

Highlighted
QuickBooks Team

Invoices

Hi pial,

 

This will only apply to newer transactions entered moving forward. You'll have to edit your expense and invoice transactions correctly.

 

If you haven't turned on your billable expense yet, please check this article for the steps: Enter Billable Expenses.

 

You'll want to match your bank transactions in QuickBooks Online (QBO), here's an article for more information: Match and Categorize Bank Transactions in QuickBooks Online.

 

Please get back to this thread if you have other questions. I'll always be around to help.

View solution in original post

4 Comments
Highlighted
QuickBooks Team

Invoices

Hey there, @pial

 

I hope you're enjoying your Friday. 

 

I have a suggestion that you can use for this. I recommend recording these as an expense. You can take each of the items you listed above and enter them as a category expense rather than an item expense. Then you could mark them billable with no mark-up rate. This way, your able to add the Expense to the Invoice but not have to enter as a product and service. 

 

Here's how you can record this in QuickBooks:

 

1. Click the +New button at the top and choose Expense. 

 

 

2. Under category, pick the expense account for these items.  

 

 

3. Enter the amount and check Billable. Then, pick the name of the customer you will invoice for these charges. 

 

 

4. Save and close the Expense. 

5. Create a new invoice by clicking the +New button and choosing Invoice. 

 

 

6. Choose the customer that you added in the Expense, and a side menu will appear on the right-hand side of the page. Find the Expense and click Add. 

 

 

7. On the pop-up, select Copy to invoice

 

 

8. Fill out the rest of the Invoice as usual. Then, Save and close

 

That's all there is to it. I also recommend reaching out to your accountant to ensure this is the best course of action for your business. Please let me know if there's anything I can do for you or if you have further questions. Take care and have a good one! 

 

 

 

 

 

 

View solution in original post

Highlighted
Level 2

Invoices

Thank you so much, @Tori B, for such a detailed response! 

 

Do you think this could be added to an existing invoice I have already created for them? These expenses came on as we slowly added more to the original project. 

Highlighted
Level 2

Invoices

Thanks so much @Tori B for such a detailed response! This seems easy enough! Do you think I can do this and add it to an already existing invoice? These expenses were added on as we added more to their project. 

Highlighted
QuickBooks Team

Invoices

Hi pial,

 

This will only apply to newer transactions entered moving forward. You'll have to edit your expense and invoice transactions correctly.

 

If you haven't turned on your billable expense yet, please check this article for the steps: Enter Billable Expenses.

 

You'll want to match your bank transactions in QuickBooks Online (QBO), here's an article for more information: Match and Categorize Bank Transactions in QuickBooks Online.

 

Please get back to this thread if you have other questions. I'll always be around to help.

View solution in original post

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