Thanks for reaching out here in the Community, ITQuickAccount. I'm glad to provide information about user accessibility on a company file in QuickBooks.
On QuickBooks Desktop's new security policy, all users are required to have login credentials when opening a company file. Having an Intuit account ensures a secured single-source login.
Although users can still skip this process within seven days, after that period, a prompt message will pop up obligating them to create or use an account. Also, you'll need to connect to the internet at least once every 14 days, even when accessing QuickBooks remotely.
Thus, every user must have or use an Intuit account to continue managing a company file. For more information about this new policy, please review this article: Intuit account - QuickBooks Desktop.
Furthermore, let me add this link about accessing a company file remotely: Open a company file on a remote computer.
In addition, here's an article as your reference about managing and personalizing your reports in QuickBooks: Customize reports in QuickBooks Desktop.
Please reply to this thread if you have more QuickBooks-related queries. We're one click away.
