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dollarsanddonuts
Level 2

Match payment on an invoice with a deposit

My P&L detail shows two income items of $500 each, for a total of $1000.  The actual income total for the two items should be $500.
One line is for an invoice on 5/18 under Accounts Receivable.
The other is for a deposit on 5/24 as just a checking deposit.
The invoice was printed and emailed.
The deposit was received as a check. 
I updated the invoice to show it was paid, so the invoice now shows balance due = 0.
(I saved the invoice, closed it, and reopened it to make sure the invoice showed a payment)
However the income line item in the P&L still shows invoice / accounts receivable / $500.
The $500 checking deposit has gone through reconciliation, so I do not want to delete it.
What can I do to correct the P&L?

(Seems like the AR amount for the invoice should now be 0, since the invoice shows a payment has been made, however, I'm not sure if that's correct or how to reflect that in a transaction.)

Any guidance on this would be appreciated. 

Solved
Best answer February 18, 2024

Best Answers
Rainflurry
Level 13

Match payment on an invoice with a deposit

@dollarsanddonuts 

 

Assign the check dated 5/24 to A/R (not income).  Then, apply it to the invoice by going to Receive Payments - apply the credit created by the 5/24 check to the invoice and you should be all set.  

View solution in original post

3 Comments 3
Rainflurry
Level 13

Match payment on an invoice with a deposit

@dollarsanddonuts 

 

Assign the check dated 5/24 to A/R (not income).  Then, apply it to the invoice by going to Receive Payments - apply the credit created by the 5/24 check to the invoice and you should be all set.  

dollarsanddonuts
Level 2

Match payment on an invoice with a deposit

Worked fine, thanks!

JessT
Moderator

Match payment on an invoice with a deposit

Hi Rainflurry!

 

Thank you for sharing your inputs to help the poster with their concern. Have a good one!

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